QUALIFICATIONS:

• A couple of years of administrative experience is preferred, but we are open to considering junior candidates.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office Suite and willingness to learn InDesign and PowerPoint.
• Excellent communication skills, both written and verbal.
• Knowledge or interest in the construction industry is a plus.

KEY RESPONSIBILITIES:

• Calls: Handle incoming and outgoing calls, directing them to the appropriate team members and providing basic information to callers.
• Diary Management: Manage and organize schedules, appointments, and meetings for team members.
• Meetings: Assist in coordinating meetings, including scheduling, setting up conference calls, and booking meeting rooms.
• Taking Notes: Record minutes and action items during meetings, ensuring follow-up and documentation.
• Creating Templates on System: Develop and maintain templates, documents, and reports on our systems to improve efficiency and consistency.
• Health and Safety Tasks: Assist in ensuring compliance with health and safety regulations, maintaining records, and promoting a safe work environment.
• Social Media: Manage and update our social media platforms, promoting the company’s activities and engaging with our audience.
• Organizing Company Socials: Plan and execute company events and social gatherings to foster team cohesion and a positive work environment.
• Assisting with InDesign and PowerPoint: Provide support in creating and editing marketing materials and presentations (training provided if necessary).
• Preference in Construction Industry: Utilize your knowledge of the construction industry to tailor your support and understanding of our specific needs.
• Small Office: Manage the day-to-day operations in our compact office environment, ensuring everything runs smoothly.