Job Title: Administrator
Salary: £27,898.64 per annum
Contract Type: Permanent, Full Time
Hours: 37.5 hours per week
Shift Pattern: 07.30 to 16.30- Monday to Thursday and 07.30 to 16.00 on Friday only
Location: HMS Sultan, Napier House, Military Road, Gosport, Hampshire, England, PO12 3BY

POSITION OVERVIEW

We are looking for a full-time, versatile, and enthusiastic individual to provide secretarial and administrative support to HMS Sultan’s Executive Officer in a role commonly known as the Commander’s Assistant, and to supervise related Administrators.

WHAT WE ARE LOOKING FOR

We are looking for a reliable, trustworthy, competent, and physically fit individual who can work both independently and as part of a team. The ideal candidate will be confident, self-motivated, and capable of using their own initiative, while being highly responsive to both company and customer needs. They should be proactive, consistent, and able to adapt quickly to the varying demands of the business. The role requires someone with administration and supervisory experience, strong organisational and motivational skills, and a high degree of integrity. A working knowledge of Health and Safety requirements is essential, as is a flexible approach to accommodate changing requirements and priorities. Excellent customer-facing skills and the ability to develop strong working relationships are important. The candidate must also be proficient in the use of workplace IT at a level appropriate to the role and possess Maths and English qualifications to a GCSE standard.

The main responsibilities of the role include planning and coordinating programmes, which encompasses creating daily plans, routines, and organising visits. The role also involves maintaining and managing an accurate diary while liaising with both internal and external agencies to prevent scheduling conflicts and ensure business needs are effectively met. The successful candidate will be responsible for producing agendas and minutes, as well as organising and attending meetings. Providing and facilitating briefing material is another key duty, alongside managing routine correspondence through appropriate media channels. Acting as the point of contact for all visitors is essential, which includes arranging their entry into the establishment and escorting them as needed. The role requires line management and supervision of office services personnel. It is also vital to ensure that all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations. Additionally, the role may require carrying out other reasonable tasks, which could include providing cover for staff and undertaking other building management and access control duties.