Job Summary:
We are looking for a reliable and detail-oriented Office Administrator to manage the day-to-day administrative operations of our novomind MEA Dubai office. This role includes overseeing office logistics, managing financial administrative duties, and handling all government-related processes and documentation. The ideal candidate should be proactive, organized, and experienced in dealing with UAE free zone and government authorities.
Key Responsibilities:

1. Office & Administrative Management

• Ensure smooth running of daily office operations and maintain an organized working environment.
• Manage office supplies, maintenance, and relationships with vendors and service providers.
• Handle travel bookings, meeting arrangements, and company events coordination.
• Support team members with administrative tasks and internal coordination.

1. Financial Administration

• Process and record invoices, payments, and expense claims.
• Maintain petty cash and oversee office-related purchases.

1. Government & Regulatory Services

• Coordinate all company-related government transactions (free zone portals, DED, MOHRE, Immigration, etc.).
• Handle license renewals, establishment card renewals, visa applications, Emirates ID processing, and employee medical insurance registrations/renewals.
• Ensure compliance with UAE labor laws and government deadlines.
• Act as the point of contact for inspections or regulatory inquiries.

1. HR & Internal Support

• Maintain employee records, contracts, and attendance reports.
• Support onboarding and offboarding processes.
• Coordinate with PROs, legal advisors, and external consultants when required.
• Keep updated records of company documents, lease agreements, insurance policies, etc.

Requirements:

• Minimum 3–5 years of experience in office administration, preferably in Dubai.
• Strong knowledge of UAE labor and immigration processes, especially in free zone and mainland environments.
• Experience in handling basic finance and accounting tasks.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Proficient in Microsoft Office Suite and government online portals (MOHRE, FTA, ICP, GDRFA, etc.).
• Highly organized, detail-oriented, and able to multitask effectively.

Job Type: Full-time

Application Question(s):

• Are you based in the UAE?

Experience:

• adminstration: 3 years (Preferred)

Please refer the Job description for details