Administrator, Operations Coordination at Defence Construction Canada

Ottawa, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

20 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Security Clearance Administration, Facility Access Control, Administrative Support, Project Scheduling, Budget Tracking, Bilingualism (English/French), Office Management, Report Generation, Data Formatting, Meeting Coordination, Records Management, Stakeholder Relations

Industry

Construction

Description

The Administrator, Operations Coordination, administers and maintains components of DCC’s corporate security program, including the security clearance process and facility access control system. The incumbent supports the process for assigning DND workplace building passes and reviewing visit clearance requests for DCC employees and contractors. The incumbent also provides a wide range of administrative support to the Executive Management Group, Senior Management Group, employees and corporate security advisors. The Administrator coordinates complex, integrated project schedules for multiple long- and short-term service line projects for national directors. KEY AND PERIODIC ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: Primary Act as subject-matter expert and provide guidance to candidates, employees and managers related to security matters Manage the Corporate Security inbox and respond to queries Administer the security clearance process and Dual ID/Access Card system Ensure security-related databases and manuals are up to date and accurate, and comply with relevant processes and guidelines Maintain components of DCC’s corporate security program (e.g. security clearance process, facility access control system, library of security posters, Corporate Security intranet pages) Maintain records and generate regular reports (e.g. on security clearance upgrades and renewals) Collect, format and prepare data tables and reports to support business management and service line activities (e.g. aging, profit and loss and quarterly reports, reports for the Executive Management Group) Provide administrative support to the Vice-President, Operations – Service Delivery, by processing and tracking invoices, tracking and reporting on accruals, tracking budget expenditures and time sheets Prepare presentation packages for meetings of national directors and manage translation requirements for the Operations Coordination Team Support Client-Partner relations by coordinating meetings and taking minutes Coordinate project schedules, including maintaining schedules and tracking progress Other Provide daily office management and general administrative support (e.g. greet visitors, order supplies, liaise with building operations, organize couriers) Develop and maintain records, filing and tracking systems Develop and maintain effective relationships within DCC, the Client-Partners and/or stakeholders Provide administrative support to DCC committees and working groups, as required Other duties as assigned SKILLS General and Specific Knowledge Human Resources Information System Online Industrial Security Services system Formal Education and/or Certification(s) and Experience Minimum: college diploma in administration or related field with four to five years’ relevant experience, or the equivalent Abilities Use applicable computer software and operating systems Apply knowledge of security clearance process Be bilingual (English and French; mandatory) Manage multiple deadlines and priorities Demonstrate attention to detail DEVELOPMENT AND LEADERSHIP Provide functional direction and advice to employees WORKING CONDITIONS Typical office environment with occasional travel Check out your benefits Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary. Your package includes: Health and Wellness 100% employer-paid annual sick leave, and health and dental premiums $400 wellness allowance to help cover expenses such as a gym membership $2,500 for mental health services on top of regular $2,500 paramedical coverage Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans Home and Family Life, accidental-death, and short-term disability insurance Enhanced inConfidence employee and family assistance program Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks Flexible workplace options, including $400 allowance every two years, to support working from home Leave and Retirement Public-service pension Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

Responsibilities

The role manages corporate security programs, including security clearances and facility access control systems. It also provides high-level administrative support to executive management and coordinates complex project schedules.