Job Title: Refinery Administrator (Invoice, Sales & Production Process)
Location: Building 15 Street 85 New - Industrial Area 1 - Ajman U.A.E
Company: Emirates Refinery (Sister Company of Oscar Lubricants)
Job Type: Full-Time
About Us: Emirates Refinery, a sister company of Oscar Lubricants, is a leading player in the refinery and manufacturing industry. We specialize in producing high-quality lubricants and refining. products for both domestic and international markets. Our goal is to offer innovative solutions that meet the evolving needs of our customers while maintaining excellence in operations. We are looking for a highly organized and detail-oriented Refinery Administrator to join our growing team.

JOB DESCRIPTION:

We are looking for a Refinery Administrator who will play a key role in managing the invoice processing, sales orders, and coordination of the production processes at Emirates Refinery. The ideal candidate should have experience in the refinery or manufacturing industry and be able to work closely with cross-functional teams to ensure smooth operations.

QUALIFICATIONS:

• Minimum 3 years of experience in an administrative role, preferably in a refinery, manufacturing, or lubricants industry.
• Solid understanding of sales order processing, invoice management, and production coordination.
• Proficiency in ERP systems (e.g., SAP, Oracle) and MS Office Suite (Excel, Word, Outlook).
• Strong attention to detail with excellent organizational and time-management skills.
• Excellent communication and problem-solving skills.
• Ability to work in a fast-paced environment and handle multiple tasks effectively.
• Knowledge of industry regulations and compliance standards is a plus.

• Invoice Management
• Sales Order Coordination
• Collaborate with the production team to ensure smooth production schedules and inventory management.
• Monitor inventory levels and ensure alignment with customer demand.
• Ensure timely delivery of products, handling any potential delays or issues.
• Track production progress and provide updates to management.
• Use ERP systems (such as SAP or Oracle) to track invoices, sales, and production data.
• Generate reports and analyze production, sales, and invoicing data to improve process efficiency.
• Work closely with internal departments (finance, production, logistics) to streamline operations.
• Address any operational issues related to production, invoicing, or order fulfillment.
• Prepare and present periodic reports on financial, production, and sales performance to senior management.