VIEW VACANCY - ADMINISTRATOR - PNAC - BIOLOGICAL SERVICES GROUP - LMB 2652

Open Date
02/07/2025, 08:00
Close Date
30/07/2025, 23:55
Research Institute
MRC Laboratory of Molecular Biology
As this job does not fulfil the UK Government minimum salary criterion for obtaining sponsored migrant worker status we will be unable to apply for sponsorship for anyone not eligible to work in the UK. At interview, all shortlisted candidates are required to bring with them identification documents and original documents that prove they hold or can obtain the right to work in the UK. You can check your eligibility here: https://www.gov.uk/check-uk-visa/y
Research Institute / Unit Information
The MRC Laboratory of Molecular Biology (LMB) is one of the birthplaces of modern molecular biology and has played an important role in the development of many new techniques, most notably protein crystallography, cryo-electron microscopy, DNA sequencing and monoclonal antibodies. The LMB has a clear goal of understanding biological processes at the molecular level, with the ultimate aim of using this knowledge to tackle specific problems in human health and disease. We aim to tackle difficult, long-term problems, which often require investment over many years.
There are four scientific Divisions - Structural Studies, Protein and Nucleic Acid Chemistry, Cell Biology and Neurobiology. However, scientific collaboration between the different Divisions is extensive. Scientists are well supported by excellent scientific facilities and by the LMB Operations Group which maintains the core infrastructure and services of the institute.
The LMB provides an unsurpassed environment for both new and established researchers. Scientists are drawn to the LMB from all over the world, thus creating a lively and international community for the exchange of ideas and technical innovation.
UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org
Band

MRC - 5

Location
Cambridge
Salary
£29,552 - £35,346 per annum (pro-rata for part time)
Contract Type
Permanent
Job Type
Administration & Management
Full Time / Part Time
Full or Part Time options
Job Description

HUMAN RESOURCES

To provide up-to-date, routine HR policy advice to the Head of BSG, BSG Operations Manager, other managers and staff, seeking advice from the LMB HR Team for more complex issues.
To ensure implementation of corporate HR policies in collaboration with LMB HR.
To be accountable for the accuracy and quality of HR data for BSG staff on the Oracle system. In particular to ensure that contractual changes e.g. in-band promotions, responsibility allowances and other remunerations are processed promptly so that remuneration data on HR records are up-to-date and correct.
To ensure regular tasks e.g. annual leave adjustments, probation reports, annual appraisals and family leave are processed in an efficient and timely manner.
To provide support to staff on use of the corporate HR information system (currently Oracle), dealing with queries and liaising with the appropriate contacts to find solutions.
To provide wellbeing support and appropriate advice for staff at all levels, maintaining confidentiality, and signposting to the available MRC/UKRI support networks.

EDUCATION / QUALIFICATIONS / TRAINING REQUIRED:

Essential: Education to at least A’ Level standard or equivalent experience

Desirable:

• HR qualification
• Educated to degree level
• Has completed MRC panel interview training course

PREVIOUS WORK EXPERIENCE REQUIRED:

Essential:

• Significant experience in a varied administrative role
• Experience of providing high quality customer service

Desirable:

• Administrative experience working in the public sector or in a scientific environment
• Previous line management experience

KNOWLEDGE AND EXPERIENCE:

Essential:

• Ability and experience to know when to escalate HR issues to the HR team
• Extensive experience of using Word, Excel, email, databases and electronic diaries
• Experience of working independently, without close day-to-day supervision, and taking responsibility for own work
• Experience of working with, and confident in interactions with, senior staff

Desirable:

• Experience in an HR role or experience providing assistance to such a role
• Competence in using integrated corporate IT systems e.g. Oracle

VERBAL AND WRITTEN COMMUNICATION SKILLS:

Essential:

• Excellent written and verbal communication skills, succinctly conveying clear and accurate information, capturing fine details and ensuring consistency
• Excellent interpersonal skills with the ability to build effective working relationships with others
• Ability to use tact, maintain confidentiality, and seek co-operation even in difficult circumstances
• Ability to deal with difficult situations and, with suitable support, able to determine appropriate actions and then to carry these through
• Ability to deal with staff of all levels
• Ability to forge good collaborative relationships both within the LMB and externally (e.g. UKSBS)

OTHER SKILLS:

Essential:

• Good numeracy skills
• Has a positive and proactive approach
• Ability to use initiative when required
• Demonstrable commitment to continuous professional development

Further Information

You must at all times carry out your responsibilities with due regard to the UKRI:

• Code of Conduct
• Equality, Diversity and Inclusion policy
• Health and Safety policy
• Data Protection policy

Job descriptions should be reviewed on a regular basis and at the annual appraisal. Any changes should be made and agreed between you and your manager.
The above lists are not exhaustive, and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post, the MRC and UKRI.
The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment
Applications from candidates looking for part-time hours (minimum 28 hours per week) or a job share will be considered.
Following completion of training, we can consider informal hybrid working arrangements, with up to 1 day working from home per week.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
The MRC is a unique working environment where scientific researchers and professional support staff can actively partake in world class innovation and collaboration opportunities and their skills and knowledge through accessing a wide catalogue of training & development, including professional registration with the Science Council.
In addition, MRC (part of UKRI) provides its community of employees access to a whole host of useful benefits, including a defined benefit pension scheme and excellent holiday entitlement (30 days plus 2.5 privilege days & 8 bank holidays), family friendly policies (6 months full pay maternity & adoption leave), a range of shopping/travel discounts, access to our Employee Assistant Programme Scheme, Health and Wellbeing Support and a salary sacrifice cycle to work scheme. Please follow this link to find out more - Benefits
Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We warmly invite people from diverse backgrounds and heritage, including people who identify as having a disability, to apply for a role that excites them. As “Disability Confident” employers, we guarantee to interview all applicants who have disclosed they have a disability and who meet the minimum criteria for the vacancy.
UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.
We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check. The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

OVERALL PURPOSE:

To contribute to the smooth running of the Biological Services Group (BSG), part of the PNAC Division at the MRC Laboratory of Molecular Biology. Providing high-quality support to the Head of the BSG and the Ares Operations Manager in their execution of the leadership and management of the Group.
To provide all parts of the BSG with HR and administration related support in collaboration with the LMB HR Team and the PNAC Administration Team and working with them to optimise working practices and strive for continuous process improvement.
This post is based at the LMB Ares Mouse Facility, however regular visits to the main LMB building on the Cambridge Biomedical Campus will be required.

You must at all times carry out your responsibilities with due regard to the UKRI:

• Code of Conduct
• Equality, Diversity and Inclusion policy
• Health and Safety policy
• Data Protection polic