Administrator/Project Management Assistant at CMW

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet Management, Office Administration, Project Support, Document Formatting, Travel Bookings, Sub-contractor Coordination, Purchase Order Tracking, Deliverable Tracking, Quality Documentation, Vehicle Maintenance, HSE Auditing, Event Coordination, Minute Taking, MS Office, Attention To Detail, Problem Solving

Industry

Civil Engineering

Description

Since starting in Perth in 2012, CMW Geosciences has expanded to 22 offices with over 300 employees across Australia and New Zealand. We are hard-working, down-to-earth, and passionate engineers and geologists who provide quality geotechnical site investigation, analysis, and design advice to the construction infrastructure and energy sectors. As part of the Kiwa Group, we're backed by a global network of 12,000+ staff across 35+ countries. About the role Our Sydney office is looking to appoint an Administrator/Project Manager Assistant. Reporting to the senior accounts/office manager you will be responsible for providing fleet management, office administration and project support and assisting the team to achieve QHSE targets. Responsibilities Support and undertake activities related to the delivery of projects including; Format documents, including Word, Excel, PowerPoint, and PDF. Travel bookings and tracking Photocopying, scanning and binding on behalf of engineers. Assist the Geotechnical Team with sub-contractor coordination, management including tracking POs on behalf of the PMs; Tracking of project deliverables against schedules. Assist with the completion of project-related quality documentation. Maintaining all CMW vehicles, including but not limited to organizing registrations, repairs, and services, record keeping, and updating registers. Assist and support the Office Manager & team leaders in relation to quality and health and safety documentation. Assist the Office Manager & HSE Rep with HSE auditing; and Co-ordination of office events and meetings Minute taking for the Office Manager and Project Managers Any other reasonable tasks as directed by the Office Manager Qualification/Experience No formal qualifications are needed for this role; however, a strong knowledge of MS Office is required. Experience or interest in Geotechnical Engineering is advantageous. Personal Attributes Organised and able to able to prioritise tasks Hard working, energetic, sociable and well presented Personally committed to workplace safety Enthusiasm for innovative and practical solutions Excellent interpersonal skills Strong team player Clear, confident and articulate communicator Ability to think on your feet Able to meet deadlines and self-organise Strong organisational skills with high attention to detail Ability to multi-task, problem solve and work in a fast-paced office environment. Benefits Additional Day Leave on Birthday Access to KIWA rewards platform (discounted travel, health insurance, retail etc.) 37.5-hour work week with flexible start and finish times 20 days annual leave Career opportunities and support to progress within the company

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Responsibilities

The role involves supporting project delivery through administrative tasks such as document formatting, travel bookings, and assisting the Geotechnical Team with subcontractor coordination and tracking purchase orders. Additionally, the assistant will manage vehicle maintenance and support the Office Manager with quality, health, and safety documentation and auditing.