POSITION OVERVIEW

To actively support the Administration team in the day to day admin functions of the business

• Management of electronic timekeeping system - Kissflow
• Direct/manage incoming calls to the relevant personnel and record accurate messages
• Directing visitors and other office branch personnel around the office
• Establishing stationary requirements for the office
• Liaising with couriers, dispatch teams and managing post in and out
• Co-ordinate door access control for staff and visitors
• Managing day to day office operations – filing systems, schedules, notice boards
• Arranging meetings and participating in meetings
• Preparation/circulating of minutes
• Co-ordinating and communicating activities for the office
• Liaise with all disciplines for administration requirements
• Send all relevant information to the payroll department for all employees on the JV.
• Distribute all training requirements for employees and ensure checks are carried out to ensure employee attend all training courses
• Working with the management team to maintain a safe office environment and dealing with any health, safety, security issues as they arise
• Ensuring any concerns or complaints are delegated to the correct discipline manager
• Photocopying and collation of material
• Filing
• Ensure there is sufficient stationery within the office and reorder as and when required
• Ensure familiarity with Oneaim Health, Safety and Environmental policies and comply with employee responsibilities
• Comply with company policies, procedures, and instructions