JOB SUMMARY

We are seeking highly organized and detail-oriented Administrators to join our team. The ideal candidates will play a crucial role in ensuring the smooth operation of our office by providing a wide range of essential support services to our team of highly productive Realtors and Property Managers. Duties will include reception, data entry, book-keeping, conveyancing, banking and marketing support functions. We offer an amazing, friendly, team-oriented culture and flexible, permanent part-time hours (9:00 am to 3:00 pm Monday to Friday). A positive, team-oriented, can-do attitude is essential. Culture and fit is everything to us. We are happy to train the right individual.

EXPERIENCE

• Previous experience in a real estate or related service industry administrative role is beneficial but not essential
• Familiarity with office software and computerized systems for document management is helpful
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong communication skills, both verbal and written, to effectively interact with clients and colleagues.
• Familiarity with websites and/or social media platforms is beneficial
  Job Types: Part-time, Permanent
  Pay: $23.00-$26.00 per hour
  Expected hours: 12 – 30 per week

Benefits:

• Flexible schedule
• On-site parking

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person
Expected start date: 2025-03-0

• Front line telephone and reception duties - you are the face of our business
• Transaction data entry, conveyancing support and document management functions
• Key liaison with third party professionals regarding transaction related requirements
• Book-keeping related duties including financial reporting, liaison with brokerage accounting firm as required, and light banking duties
• Support transaction compliance with various regulatory bodies
• Primary contact for various suppliers to the business
• Maintain organized records and ensure all office supplies are stocked
• Driver’s license and reliable vehicle required - mileage reimbursed for any company use of vehicle