Administrator - Sciences at University of Otago

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

80285.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Relationship building, Microsoft Office, Organizational skills, Time management, Attention to detail, Teamwork, Adaptability, Financial reconciliation, Invoicing, Travel logistics, Recruitment coordination

Industry

Research Services

Description

__________ DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA DIVISION OF SCIENCES | TE ROHE A AHIKĀROA • Salary + 6.75%25 superannuation + five weeks' annual leave (pro rata). • Additional leave purchase option. • On going professional development opportunities. The role | Te mahi We have an exciting opportunity for a highly organised administrator to join the Division of Sciences. Based in a shared office, you will provide vital administrative support to the Departments of Chemistry, Human Nutrition and Food Science. Join us in enabling world-class research and fostering an exceptional learning environment for our students. Key tasks of both roles include: • Providing administration support to academic and professional staff. • Responding to student or visitor enquiries. • Coordinating local administration processes such as recruitment, induction, and teaching administration support. • Collating and distributing student exam results. • Maintaining timetable information. • Planning and logistics for travel. • Meeting support. • Financial tasks including purchase card reconciliation, reimbursements, purchasing and invoicing. Your skills and experience | Kā pūkeka me kā wheako We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly. You will join a friendly and support wider team of administrators in the Division of Sciences, where your relationship building skills will be key to your success. We are looking for candidates with: • Previous experience in a busy administration environment. • The ability to build and maintain relationships. • Strong knowledge of the Microsoft Office suite of programmes. • An inquisitive mindset. • Excellent organisational and time management skills. • Accuracy and attention to detail. • The ability to work as part of a team and individually. • The ability to be adaptable and flexible in a fast-paced environment. About our team | Mō te tīma Divisional Services and Administration are a group of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers. Further details | Pūroko This is a permanent, part time (26.25 hours) position available, based in Ōtepoti, Dunedin. Although we can often be flexible with hours, we are looking for somebody who is able to work Monday to Friday. The appointment range for this role is $63,508 to $68,185. Top of Range $73,640 (pro-rata). We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The appointment range for this role is $69,931 to $74,609. Top of range $80,285 (pro-rata). You must have the right to live and work in New Zealand to apply for this position. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here. For further information, or to discuss these roles in confidence – please contact Amber West, Operations Lead, Divisional Services and Administration, via the contact details below. Application | Tono To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2600746 will close on Sunday, 7 June 2026. Applications may be reviewed as they are received, the University reserves the right to close this vacancy at any time. Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed. Contact: Amber West Position details: Administrator or Kaiwhakahaere Tari Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Dunedin

Responsibilities

Provide vital administrative and financial support to the Departments of Chemistry, Human Nutrition, and Food Science. Key tasks include managing student enquiries, coordinating recruitment and teaching administration, and handling travel logistics and invoicing.