Administrator – Share Trading & Trustee Operations at Careers @ MUFG Pension & Market Services

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

0.0

Posted On

15 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Share trading, Settlement processing, Reconciliation, Regulatory compliance, Stakeholder communication, Data analysis, Microsoft Excel, Microsoft Word, Financial services, Risk management, Time management, Attention to detail, Process improvement, Documentation maintenance, Reporting

Industry

Financial Services

Description

Sydney CBD | Hybrid Working | Up to 12‑Month Contract MUFG Corporate Markets is seeking an experienced Administrator to support the execution and settlement of share trades within our Share Trade Centre and Trustee Office. This is a hands‑on operational role suited to candidates who enjoy working in a structured environment, managing detailed processes, and delivering accurate outcomes within agreed service standards. Based in our Sydney CBD office with hybrid working arrangements, this fixed‑term opportunity offers exposure to regulated financial markets and the chance to contribute to a high‑performing Trustee Operations team. About the Role In this role, you will be responsible for the end‑to‑end facilitation of share trade requests and settlements for security holders, ensuring accuracy, timeliness, and compliance with internal controls, service level agreements, and regulatory requirements. You will also play an important part in process improvement activities, documentation maintenance, and stakeholder communication. Key Responsibilities * Execute share trades through the Share Trade Centre and EPS within agreed SLAs * Reconcile trades and ensure contract notes and settlement payments are processed accurately and on time * Manage inward and outward documentation, including sale advice and rejection correspondence * Investigate rejected transactions, liaise with financial institutions, and communicate outcomes to investors * Maintain spreadsheets and reporting to support reconciliations and management oversight * Manage team inboxes and enquiry logs, responding to client and stakeholder queries professionally * Prepare and distribute operational and statistical reports for internal stakeholders * Maintain and update Share Sale Forms, procedural documentation, and issuer registers * Contribute to continuous improvement initiatives across processes, controls, and workflows * Support project activities and provide operational support within the Trustee team * Identify risks, follow documented procedures, and operate with a strong compliance mindset About You This role will suit someone with experience in a banking, broker, share registry, or similar financial services environment who is comfortable working with detailed processes and deadlines. You will bring: * A sound understanding of share market and trade processing operations * Strong attention to detail, accuracy, and follow‑through * Well‑developed organisational and time management skills * Clear and professional written and verbal communication skills * The ability to investigate issues, analyse information, and resolve queries independently * Intermediate Microsoft Office skills, particularly Excel and Word * Confidence using online banking or trade‑related systems * A professional, flexible, and collaborative approach * Willingness to take ownership and accountability for your work Why Join MUFG Corporate Markets? * Hybrid working arrangements based in Sydney CBD * Exposure to regulated financial markets and Trustee operations * A supportive, collaborative team environment * Opportunity to contribute to meaningful operational and process improvement work * Fixed‑term opportunity well suited to experienced administrators MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly. Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences. A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights. Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, employee share plans, and digital and print communications. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe. Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division. MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values. We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential. We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities. Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.

Responsibilities

The administrator will facilitate end-to-end share trade requests and settlements while ensuring compliance with internal controls and regulatory requirements. They will also manage documentation, perform reconciliations, and support process improvement initiatives within the Trustee Operations team.