ROLE DESCRIPTION – SIEL BLEU IRELAND ADMINISTRATOR

Location: Dublin, Ireland

ABOUT US:

Siel Bleu Ireland is a social enterprise that is dedicated to enhancing the quality of life of older adults and people living with chronic conditions through tailored exercise programmes. Our mission is to empower individuals to live healthier and more active lives, fostering independence and well-being. We are passionate about making a positive impact on the community and are looking for a dedicated and organised Administrator to join our growing team!

QUALIFICATIONS

• Proven experience as an administrator or in a similar role
• Excellent organisation and time management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and Google Docs
• Familiarity with office equipment and basic IT troubleshooting
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Knowledge of GDPR is a plus
• Experience in the non-profit sector is desirable

KEY RESPONSIBILITIES

1. Office Management

• Maintain a well organised and efficient office environment
• Manage office supplies and trainer equipment, ensuring availability and functionality
• Coordinate maintenance and repairs of office facilities

1. Administrative Support

• Provide administrative support to the management team and other staff members
• Handle incoming and outgoing correspondence, including emails and phone calls
• Schedule and organise meetings, appointments and events
• Prepare and distribute meeting agendas, minutes and other documents

1. Data Management

• Maintain accurate and up to date records and databases
• Assist in the collection, analysis and reporting of data related to our programmes and services
• Ensure compliance with data protection and GDPR policies

1. Financial Administration

• Process invoices, expense claims, and other financial documents
• Assist with budgeting, financial reporting and bookkeeping tasks
• Liaise with suppliers, clients and financial institutions as needed
• Prepare for annual audit of Siel Bleu Ireland financial statements
• Credit control and cashflow

1. Customer Service

• Serve as the first point of contact for visitors, clients and stakeholders
• Address inquiries and provide information about our programmes and services
• Support the enrollment and onboarding process for new clients

1. Project Support

• Assist with the planning and execution of special projects and initiatives
• Collaborate with team members to ensure timely and successful project completion
• Contribute to the development of new programmes and services

1. HR

• Assist in HR matters for the organisation
• Support scheduling of Siel Bleu trainers weekly work days