Roles & Responsibilities

1. Administration & Executive Support

• Calendar Management: Coordinate executive schedules and international meetings across time zones.
• Information Flow: Filter, manage, and process correspondence and data promptly.
• Meeting Support: Attend strategic meetings, record accurate minutes, and distribute action items.
• Documentation Support: Draft presentation slides, memos, meeting notes, and official announcements.
• Travel Coordination: Arrange comprehensive global travel logistics including flights, lodging, visas, and transport.
• Guest Relations: Welcome a diverse range of corporate visitors with a professional demeanor.
• Compliance & Licensing: Track and renew corporate tenancy contracts, trade licenses, insurances, and registrations.
• Legal Records: Securely organize legal documents including Memorandums of Understanding (MOUs) and board resolutions.
• Facility & Safety: Oversee workplace security, manage maintenance repairs, and ensure adherence to UAE government regulations.

2. Human Resources (HR) Management

• Talent Acquisition: Manage the end-to-end recruitment, selection, and onboarding process.
• Employee Lifecycle Documentation: Issue offers, appointment letters, promotions, and warning notices.
• Visa Processing: Coordinate applications, renewals, and cancellations via DMCC and Dubai Trade portals.