Job Introduction
We are currently looking to add an Administrator at Virgin Atlantic Clubhouse Lounge, Heathrow Airport Terminal 3,to deliver a world class guest experience. The team have been awarded Skytrax World’s Best Business Class lounge award voted for by customers from around the world, with more than 350 airlines included in the survey.
We are looking for passionate, enthusiastic and motivated individuals who will be able to create memorable catering experiences, in the form of a first class service to our guests.
This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Main Responsibilities

• Processing of invoices via E-Prophit, including trading invoices, internal transfers, and chasing missing Edi/ Manual invoices
• Stocktake input, stock checks and finalising accounts
• Processing of all Payroll relating tasks
• Building schedules and clearing exceptions in the Kronos timekeeping system
• Provide administration support as required to include: Photocopying, preparing letters, filing, scanning etc.
• Ensure data and security process management includes segregation of duties to ensure compliance and safety with minimised risk.
• First point of call to resolve administrative concerns/issues
• To prioritise your work in order to meet schedules of the contracts
• Ensure all Right to Work checks are performed and validated, and highlight any discrepancies, concerns, or expired documentation to the Assistant Manager immediately.
• Perform annual Right to Work and employee file checks and highlight any noncompliance to Regional Administration Manager and Account Managers
• Answering telephones, recording of messages and general correspondence via email or post
• Taking meeting minutes and distributing as appropriate
• Logging Information onto spreadsheets and producing reports
• Assist credit control in debt chasing
• Order stationery and office equipment as required
• To work in conjunction with the other Managers in your team to use resources and support when necessary
• To undertake any reasonable requests made by Management to ensure that the overall service standard is maintained
• To attend training sessions appertaining to the post
• Ensure confidentiality and timelines are adhered to in the administration of the employment life cycle

WE’RE EXPERIENCE MAKERS.

And go-getters, fanatic foodies, and community pillars.
At Sodexo Live! build a career where ‘everyday’ is anything but normal. Our experiences are unique, and so are our people. Bring personality, your background, and your desire for delighting others. In return we’ll give you all you need to thrive.
We Belong to a team that feels like family, ACT with purpose and be inclusive, Thrive in our career, while able to Be Live in the moment creating exceptional memories.
After giving it all, you’ll return home knowing that you’ve played your part in creating a truly unforgettable moment.
Because at Sodexo Live! we’re so much more.
Be part of something greater

• Processing of invoices via E-Prophit, including trading invoices, internal transfers, and chasing missing Edi/ Manual invoices
• Stocktake input, stock checks and finalising accounts
• Processing of all Payroll relating tasks
• Building schedules and clearing exceptions in the Kronos timekeeping system
• Provide administration support as required to include: Photocopying, preparing letters, filing, scanning etc.
• Ensure data and security process management includes segregation of duties to ensure compliance and safety with minimised risk.
• First point of call to resolve administrative concerns/issues
• To prioritise your work in order to meet schedules of the contracts
• Ensure all Right to Work checks are performed and validated, and highlight any discrepancies, concerns, or expired documentation to the Assistant Manager immediately.
• Perform annual Right to Work and employee file checks and highlight any noncompliance to Regional Administration Manager and Account Managers
• Answering telephones, recording of messages and general correspondence via email or post
• Taking meeting minutes and distributing as appropriate
• Logging Information onto spreadsheets and producing reports
• Assist credit control in debt chasing
• Order stationery and office equipment as required
• To work in conjunction with the other Managers in your team to use resources and support when necessary
• To undertake any reasonable requests made by Management to ensure that the overall service standard is maintained
• To attend training sessions appertaining to the post
• Ensure confidentiality and timelines are adhered to in the administration of the employment life cycl