Administrator (Strategic Communications Department and the Office of Stewar at Lawrence Berkeley National Laboratory

Berkeley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

105000.0

Posted On

07 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Budget Tracking, Procurement, Vendor Management, Office Operations, Travel Assistance, Timekeeping, Onboarding Coordination, Project Management, Communication Skills, Customer Service, Problem Solving, Organizational Skills, Attention to Detail, Data Management

Industry

Research Services

Description

Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrator (INTERNAL APPLICANTS ONLY) to provide comprehensive administrative support to the Strategic Communications Department (SCD) and the Office of Stewardship (OSO) within the Laboratory Directorate. In this exciting role, you will serve as the central coordinator for administrative operations and manage a broad range of moderately complex responsibilities in a fast-paced environment. The position will report to the Chief Communications Officer (75%25) and is matrixed to the Chief Stewardship Officer (25%25). Note: The position will be exclusively available to current Berkeley Lab employees and those in layoff status with preferential rehire rights from Berkeley Lab. Current Berkeley Lab employees interested in a lateral transfer or promotional opportunity should apply online to be considered. If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact us at talent-acquisition@lbl.gov. This position has an anticipated start date of March 2, 2026. What You Will Do: Serve as the primary point of contact for operational and customer service support for the Chief Communications Officer, Chief Stewardship Officer, and their teams. Manage calendars, scheduling, and logistical coordination for meetings, councils, and events, including preparation of agendas, materials, presentations, and digital tools to ensure smooth execution. Support budget tracking and monitoring in coordination with finance representatives. Oversee procurement and vendor contract activities in compliance with Lab, UC, DOE, and federal requirements, including requisitions, purchase orders, subscriptions, invoicing, and contract coordination. Manage departmental property, inventories, office space needs, facilities requests, and general office operations (IT coordination, phones, copiers, mail, transportation, and related services). Provide travel assistance, timekeeping support, and onboarding coordination. Maintain project and action-item tracking systems to monitor deadlines and deliverables; training staff on tools as needed. Support health and safety coordination to maintain safe, functional workspaces. Assist with access to Lab systems and services and providing requested data and information to Directorate leadership. Perform other administrative duties as assigned by the Chief Communications Officer and Chief Stewardship Officer. What is Required: A minimum of five years of progressive administrative experience supporting a large or complex team, department, or division, including executive-level support or equivalent training and experience. Experience designing and maintaining tracking systems, databases, spreadsheets, and work processes to manage data accurately and improve efficiency. Proficiency with common business software, including Google Workspace, Microsoft Office (Excel, Word, PowerPoint), Adobe Acrobat, and spreadsheet tools; ability to quickly learn new systems and platforms. Strong organizational, time-management, and task-management skills, with the ability to track multiple projects and deadlines while maintaining attention to detail and follow-through. Ability to work independently with initiative to prioritize work, anticipate needs, and plan for upcoming activities in a fast-paced, evolving environment. Excellent verbal and written communication skills, including tact, diplomacy, sound judgment, and discretion when handling sensitive or confidential information. Demonstrated commitment to high-quality customer service and the ability to build and maintain effective, professional working relationships at all levels and across multifunctional teams. Proven ability to remain focused and effective amid frequent interruptions and competing priorities. Ability to analyze, interpret, and clearly communicate institutional policies. Demonstrated problem-solving skills, including the ability to propose and implement improvements that enhance internal and external customer service. Desired Skills/Knowledge: A Bachelor’s Degree in Business, Communication, or a related field. Knowledge of LBNL administrative systems and policies, including requisition/procurement (including subcontracts), events, report coordination, travel, timekeeping, and financial management. Experience with administrative support in a large organization. Additional Information: Application Date: Priority consideration will be given to candidates who apply with a resume by Friday, February 20, 2026. Applications will be accepted until the job posting is removed. Appointment type: This is a full-time career appointment, exempt (monthly paid) from overtime pay. Salary Range: This position is represented by a union for collective bargaining purposes and has a budgeted salary range of $89,000 - $105,000 annually, for job code A40.2. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate’s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable and per the union contract agreement). Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment. Work Modality: This position is eligible for a hybrid work schedule - a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (click here for more information). Relocation Assistance: This position is not eligible for relocation assistance. Work Authorization: Applicants must be legally authorized to work in the United States. Berkeley Lab does not provide visa sponsorship for this position. Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law. Berkeley Lab is a University of California employer. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

Responsibilities

The Administrator will serve as the primary point of contact for operational and customer service support for the Chief Communications Officer and Chief Stewardship Officer. Responsibilities include managing calendars, overseeing procurement activities, and maintaining project tracking systems.