Administrator - Technical Projects at Malta International Airport plc

Luqa, Southern Region, Malta -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 25

Salary

0.0

Posted On

23 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Microsoft Office Suite, Digital Document Management, Communication Skills, Organizational Skills, Attention to Detail, Meeting Coordination, Report Preparation, Expense Reporting, Filing System Management, Stakeholder Liaison, Health and Safety Compliance, Technical Documentation, Time Management, Team Support

Industry

Airlines and Aviation

Description

Malta International Airport plc is looking for a dynamic individual who is passionate about working with people within an Airport environment, is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects department. Purpose of Position: To assist the project management team with administrative support in line with MIA’s strategy. Main Responsibilities: Perform secretarial duties at the site office/projects office. Schedule appointments and plan meetings for the Project Team. Take and distribute meeting minutes, and obtain necessary approvals. Write and distribute emails, memos, letters, and forms. Manage project documentation using Autodesk Construction Cloud (ACC) under the Project Manager's direction. Assist in preparing reports via ACC. Maintain a digital filing system as directed. Update and maintain office policies and procedures. Maintain project contact lists and ACC member lists. Book and manage site access permissions. Submit and reconcile expense reports. Provide general support to visitors. Liaise with executive and senior administrative assistants for requests and queries. Report and ensure immediate action on any shortcomings. Assist in upkeeping the Projects’ Department documents, especially for updating and maintaining Weekly Updates of Projects via the in-house database application, Project Management Procedure documentation and Hand Over Documentation, Weekly Cost Monitoring Sheets and AIP File.To promote a positive image of the company. To care for a spotlessly clean environment at MIA premises. To report shortcomings immediately to the responsible department when noticing them and making sure that action is taken immediately to deal with them. To conform with the Occupational Health & Safety Authority Act, ACT XXVII of 2000 and all applicable subsidiary legislations. To perform any other duties and / or related tasks as may be designated by the Company from time to time. Proven experience in an administrative or office support role, preferably within a technical, construction, or project-based environment. Strong proficiency in Microsoft Office Suite and familiarity with digital project/document management platforms (experience with Autodesk Construction Cloud will be considered an asset). Excellent written and verbal communication skills, with the ability to prepare correspondence, take minutes, and liaise effectively with stakeholders at all levels. Highly organized with strong attention to detail and the ability to manage multiple tasks, schedules, and priorities in a fast-paced environment. Training and opportunities for personal development Recognition and rewards for hard work Medical insurance Free fresh fruit Employee discounts at retail and food & beverage outlets at the airport and Skyparks Free regular health checks and medical tests Unlimited access to SkySpirit gym Staff parking facilities

Responsibilities

The Administrator will assist the project management team with administrative support, including scheduling meetings, managing project documentation, and maintaining office policies. The role also involves providing general support to visitors and ensuring a positive image of the company.