Administrtive Assistant for Social Science Education at Talladega College

Talladega, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

0.0

Posted On

06 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Microsoft Office Suite, Communication Skills, Confidentiality, Professionalism, Teamwork, Diversity, Equity, Inclusion, Academic Support, Event Coordination, Data Management, Customer Service, Project Management, Record Keeping

Industry

Education Administration Programs

Description

Job Title: Administrative Assistant Location: Talladega, Alabama Position Type: Full-time, Administrative Support Position Overview: Talladega College invites applications for the position of Administrative Assistant. This is a full-time, administrative support position within the School of Social Sciences & Education, providing essential support to the Dean, faculty, staff, and students. The Administrative Assistant will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, handling communications, maintaining records, and assisting with the smooth operation of the School. The successful candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced academic environment. Specific Qualifications: Education: A Master’s degree with with a background in education, social sciences, or administrative support. Experience: At least 2-3 years of administrative experience in a higher education or similar professional setting. Experience supporting senior-level administrators or executives is highly desirable. Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus. Other Requirements: Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with academic scheduling or learning management systems. Excellent written and verbal communication skills. A high level of discretion, confidentiality, and professionalism. Ability to work independently and as part of a team. A strong commitment to diversity, equity, and inclusion in the workplace. Preferred Qualifications: Experience in Higher Education: Experience working in an academic environment, particularly within a School of Education or Social Sciences. Project Management: Experience coordinating or managing projects, events, requisitions, and other initiatives. Technological Skills: Familiarity with academic software (Canvas) and database management tools. Customer Service Orientation: Ability to interact effectively with faculty, staff, students, and external stakeholders. Job Responsibilities: Administrative Support to the Dean: Manage the Dean’s calendar, schedule appointments, and coordinate meetings. Assist with the preparation of documents, reports, and presentations for faculty meetings, board meetings, and other administrative purposes. Respond to routine inquiries and requests on behalf of the Dean, directing them to the appropriate person or department. Maintain the Dean’s files, records, and office supplies in an organized manner. Complete and maintain all requisitions (Basic Budget/Title III) Create data surveys as needed for accreditation or departmental data (Title II, CAEP, Alabama Department of Education, etc.) Assist with academic advising as needed Complete PAFS & Additional Pay Forms Assist with and maintain Field Experience Data And any other needed tasks as assigned by the Dean of the Division Communication and Coordination: Serve as the primary point of contact for the Dean’s office, communicating with faculty, staff, students, and external stakeholders. Draft and proofread correspondence, emails, and other communications on behalf of the Dean. Coordinate logistics for meetings, events, and conferences related to the School of Social Sciences & Education, including room reservations, catering, and participant communications. Coordinate travel arrangements for the Dean and faculty members, including bookings, itineraries, and reimbursements. Event and Program Support: Assist in the planning and execution of departmental or school-wide events, including faculty workshops, student orientations, advisory board meetings, and community outreach programs. Prepare materials for events, such as handouts, agendas, and presentation slides. Manage event RSVPs, attendee lists, and follow-up communications. Student and Faculty Support: Provide support to faculty and students within the School of Social Sciences & Education as needed, including assisting with course scheduling, student records, and special requests. Assist in organizing faculty development activities or professional development workshops. Help monitor student progress and support student engagement initiatives, including communication with academic advisors and faculty regarding student needs. Record Keeping and Data Management: Assist in maintaining academic records, including faculty qualifications, course syllabi, and program documentation. Assist with preparation for accreditation reviews, ensuring that necessary documentation and evidence are properly collected and organized. Assist in preparing reports related to enrollment, graduation rates, or other departmental metrics. General Office Operations: Answer phones, manage email correspondence, and handle other office tasks as needed. Provide general office support, including ordering office supplies, maintaining office equipment, and ensuring the office is running efficiently. Maintain confidentiality and discretion when dealing with sensitive or confidential information. Application Process: Interested candidates should submit the following documents: A cover letter outlining qualifications, relevant experience, and interest in the position. A current resume or curriculum vitae (CV). Contact information for at least two professional references. A brief statement (1-2 paragraphs) explaining why you are interested in supporting academic leadership in higher education and how you would contribute to the success of the School of Social Sciences & Education. Talladega College is an Equal Opportunity Employer and strongly encourages applications from individuals from diverse backgrounds, including but not limited to women, racial and ethnic minorities, and individuals with disabilities. About Talladega College: Talladega College, located in Talladega, Alabama, is a historically Black institution with a mission to provide an inclusive, transformative education for students from diverse backgrounds. The College is committed to fostering academic excellence, leadership, and community service. The School of Social Sciences & Education at Talladega College offers a range of undergraduate programs designed to prepare students for leadership roles in education, social sciences, and related fields. Application Process: Review of candidates will begin immediately. Qualified candidates should forward a letter of interest, résumé, transcript and three (3) professional references to Human Resource Office, Talladega College, 627 W. Battle Street, Talladega , AL 35160 or https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=6872922

Responsibilities

The Administrative Assistant will provide essential support to the Dean, faculty, staff, and students, managing calendars, coordinating meetings, and handling communications. Responsibilities also include maintaining records and assisting with the smooth operation of the School of Social Sciences & Education.