Adminsitrative Assistant at Five Star Cooperative

Rockwell, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

0.0

Posted On

18 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer service, Clerical duties, Recordkeeping, Grain grading, Inventory management, Billing, Data entry, Microsoft Word, Microsoft Excel, Communication, Problem solving, Analytical skills, Time management, Scheduling, Safety compliance

Industry

Farming

Description

Description Job Title: Administrative Assistant Hours/Week: 40 hours per week with more hours required as needed FLSA Status: Non-Exempt Reports To: Operations manager Job Objective: The Administrative Assistant provides administrative support to staff and customers at reporting location and all other Five Star Cooperative locations. Duties include but are not limited to providing excellent customer service to members and customers, handling a variety of clerical and transactional duties, and ensuring efficient office operations. The incumbent maintains detailed recordkeeping including work orders, payments, contracts, billing, inventory and other required reporting. This position will also be responsible for weighing trucks, as well as sampling and accurately grading all incoming and outgoing grain to assure accurate pricing of grain to customers. This position is responsible for the promotion and sales of goods and services across all departments. Incumbent maintains a safe and clean environment. The incumbent will be expected to assist other locations and departments assigned by management. Will communicate availability regularly and assist with projects as needed. Essential Tasks Weigh, sample, and grade all incoming and outgoing grain according to specifications provided Supports seasonal harvest activities with extended-hour administrative tasks as required Takes fuel orders and assists with delivery scheduling accordingly Processes service tickets, delivery documentation, and billing for energy customers Maintains accurate customer records, tank information, and service history Supports routing, customer inquiries, and seasonal energy programs Maintains an accurate inventory of all parts and products at the location Assists with billing, contracts, recordkeeping and filing for various departments Will cross train and serve as a backup for all administrative duties within the location Will serve as a point person for customers of all departments Strong organizational, problem solving, and analytical skills; able to manage priorities and workflow Enforce and uphold the cooperative’s credit policy Greets customers, vendors, members, and employees professionally Checks with other departments to see if help is needed before going home Perform other duties as assigned by management - employees duties may change according to the changing needs of the company Requirements Education: High School Diploma required; Post High school training at the college or vocational level Experience: Strong written, verbal, and interpersonal communication skills necessary Computer skills required – Proficient in Microsoft Word and Excel Good customer service skills and approach necessary Ag background a plus License, Certificate or Registration: Valid driver’s license; Certification to Grade Grain or ability to obtain. Basic Skills: Speaking, Writing, Reading Comprehension, Listening, Monitoring, Judgement and Decision Making, Time Management

Responsibilities

The Administrative Assistant provides clerical and transactional support, including managing records, billing, and inventory. They are also responsible for weighing, sampling, and grading grain while providing customer service across all departments.