Adminsitrative Officer at Ontrack HR Services Pvt LTD

, tamil nadu, India -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

1800000.0

Posted On

30 May, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility Management, Governance Management, Building Maintenance, Security Management, Procurement, Human Resources, Financial Oversight, Statutory Compliance, Vendor Management, Inventory Tracking, Meeting Coordination, Liaison, ERP Software, Document Filing, Fleet Management, Communication Skills

Industry

Staffing and Recruiting

Description

Position Summary: The Administrative Officer ensures smooth and secure day-to-day operations, focusing on facility management, governance meetings, building maintenance, security, housekeeping, and grounds upkeep. This role is central to supporting the Director and facilitating effective Council and committee functions. Key Responsibilities: I. Governance & Meetings Management • General Body / Council / Sub-Committee Meetings: Organize and coordinate notices, agendas, minutes, quorum verification, attendance, hospitality, and dispatch of finalized minutes and follow- ups. • Work closely with Director for confidential supplementary agendas. Prepare and confirm member attendance ahead of all meetings. II. Facilities, Building & Garden Maintenance • Supervise building upkeep: civil, electrical, plumbing, fire safety systems, etc. Schedule preventive maintenance and respond to repairs—internally or via vendors • Oversee housekeeping and cleaning services, ensuring daily upkeep of offices, restrooms, corridors, labs, auditoriums, and staff quarters. • Maintain gardens and outdoor areas, coordinating landscaping and seasonal care. III. Security & Access Control • Implement and monitor security protocols; manage gate/security staff. Maintain logs for door/window access and office vehicle movements. • Enforce entry policies; oversee key management systems and parking regulations . IV. Administrative & Organizational Support • Oversee correspondence, drafting agreements and MoUs. Maintain document filing systems. • Manage liaison with external bodies (ministries, tax, customs, police, banks). • Provide support for events such as conferences, seminars, and exhibitions. V. Procurement, Stores & Vehicle Management • Administer procurement of everyday and capital items, ensuring inventory and stores tracking. • Manage office, lab, and service vehicles: maintenance schedules, logbooks, fuel monitoring, insurance, and third-party vendor coordination. VI. Human Resources & Statutory Compliance • Possess working knowledge of Human Resources functions, statutory compliance and regulations with applicable labour laws and organizational policies. VII. Accounts & Financial Oversight • Possess working knowledge of Accounts and Finance functions at the macro level and oversee financial administration activities including scrutiny and approval of financial transactions, expenditure monitoring and ensuring adherence to organizational policies and statutory requirements. Requirements Quaification : Must possess a minimum of a Master’s Degree (full time), preferably an MBA Experience : Minimum 20 years out of which 5 year must be in a senior position Age : Above 40 Years Desirable : Good communication skills with working knowledge in Software / ERP. Ex-service men from the Army, Navy and Air Force are preferred. Benefits Industrial standards

Responsibilities

The Administrative Officer manages day-to-day operations including facility maintenance, security, and governance meetings. The role also oversees procurement, vehicle management, and ensures statutory compliance across HR and financial functions.