Adminstrative Assistant - Associate at UPMC

Altoona, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

0.0

Posted On

14 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Office supplies management, Presentation preparation, Correspondence management, Clerical functions, Filing, Data entry, Calendar management, Meeting coordination, Visitor reception, Microsoft Office Suite, Word processing, Spreadsheet software, Database software, Business processes, Reasoning skills

Industry

Hospitals and Health Care

Description

Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to the appropriate staff member. High School Diploma or GED required. Up to one year of administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills. Schedule: Full-time, Monday-Friday, 7:30 AM - 4:00 PM Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

Provides general administrative support including managing office supplies, equipment, and files. Handles correspondence, calendar management, meeting coordination, and visitor reception for the department.