Admissions and Marketing Secretary at International School of Busan

Busan, , South Korea -

Full Time

Start Date

Immediate

Expiry Date

26 Feb, 26

Salary

0.0

Posted On

28 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Korean Communication, English Communication, Confidentiality, Google Suite, Microsoft, Adobe, Initiative, Motivation, Independence, Positivity, Customer Service, Organizational Skills, Photography, Videography, Budget Management, Event Coordination

Industry

Higher Education

Description

Admissions and Marketing Secretary Job Description OVERVIEW The Admissions and Marketing Secretary is appointed by the Head of School. The Admissions and Marketing Secretary reports to the Admissions and Marketing Manager. DUTIES AND RESPONSIBILITIES The Admissions and Marketing Secretary is responsible for administrative support for the Admissions and Marketing Manager. The individual in this role represents the school with a positive attitude and enthusiasm for the mission and vision of the school. Skills and Abilities: Excellent oral and written Korean and English communication skills. Capacity to maintain confidentiality. High proficiency with Google Suite workspace tools, Microsoft, Adobe, and other tools, with a strong willingness to learn new technologies. Ability to display strong initiative, internal motivation, and a willingness to take on responsibilities beyond those explicitly defined. Ability to work independently with minimum supervision. Ability to present with positivity, warmth and a good sense of humour. Admissions answering all admissions inquiries via emails, telephone, and website messenger. answering, transferring and coordinating enquiries and forwarding them to the relevant person or department in a timely manner. greeting and dealing with visitors, students, and parents and staff maintaining up-to-date information regarding student enrolments and waiting lists. maintaining regular contact with waiting list families to ascertain their continued interest in enrolling their students at ISB. providing staff with timely information regarding the arrival of new students. providing updated enrollment data as needed. communicating with the finance office, transport personnel, and others as required. preparing and managing application forms and admission packages including welcome and departure packages. updating information and documentation for new and current students and families. maintaining monthly and annual student lists securing and archiving admissions-related student documentation (both digital and hard copy) in compliance with security protocols. organizing and managing student and parent documentation for the purpose of government and educational authority audits. managing the entire process of entrance tests and interviews for prospective students, from scheduling to completing the assessments. receiving and reviewing all admissions documentation. sending out information packages to new parents. managing student information and the re-enrollment process on Open Apply, including overseeing and updating Open Apply as needed. managing and updating Open Apply. preparing for Open House, Family Welcome Day, and other admissions events. maintaining schedules for prospective family visits, tours, and trial days. creating, distributing, and managing all forms, sending reminders, and generating accurate data based on the responses. greeting and assisting new students and trial day students. supporting the academic scholarship process. conducting tours of the campus when the Admissions and Marketing Manager is not available. providing translation and interpretation as needed. taking responsibility for other necessary administrative affairs, and duties as assigned by the Admissions and Marketing Manager. Marketing providing administrative and project support related to marketing for the Admissions and Marketing Manager. providing support for school events related to admissions, marketing and promotions, including preparation and on-site assistance. ordering admissions and marketing materials, managing inventory, and handling related documents for Admissions and Marketing taking, organising, and archiving photographs and video footage to share on social media and in school publications. timely updating all student photographs displayed across the campus. developing graphics, design flyers and posters for events in adherence to guidelines in the ISB brand manual. managing and ordering event-related banners for campus displays and activities. managing and maintaining the inventory and functionality of cameras, lenses, SD cards, and other related photography/videography equipment. communicating with students and teachers regarding the scheduling, checkout, and return of photography equipment. organizing and maintaining the request files for all photography and videography equipment usage. processing all invoices, expense claims, and managing budgetary documentation related to Admissions and Marketing activities. communicating with vendors regarding admissions and marketing-related orders and managing the subsequent procurement and delivery process. managing inventory and orders required for yearbook production, and communicating and coordinating effectively with external vendors. timely updating all official school information displayed across key online business and public listing platforms. WORKING HOURS Working hours are between 8.30 am and 4.30 pm Monday to Friday. It is expected that the employee will take on any reasonable additional duties as requested by the Admissions and Marketing Manager, some of which may occur outside normal working hours. The employee shall be entitled to 35 working days paid vacation per fiscal year. Among those 35 days, legally granted annual leave days are included. TERMS OF EMPLOYMENT AND EVALUATION Employment contract is annually renewed Conditions of employment are guided by the most up to date school policies Appraisal and Evaluation of this position will be conducted by the Admissions and Marketing Manager

Responsibilities

The Admissions and Marketing Secretary provides administrative support to the Admissions and Marketing Manager and represents the school positively. Responsibilities include managing admissions inquiries, maintaining student information, and supporting marketing efforts.