Admissions Assistant at Franciscan Ministries

Lindenhurst, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Apr, 26

Salary

23.0

Posted On

01 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Sales Presentations, Tour Coordination, Prospect Tracking, Marketing Reports, File Management, Inventory Management, Event Planning, Professionalism, Communication, Attention to Detail, Team Collaboration, Time Management, Problem Solving

Industry

Hospitals and Health Care

Description

Overview Position Summary In this role, you will be responsible for performing comprehensive administrative support services for the marketing team as well as facilitating the daily operations of the admissions and marketing office. Hours Needed Tuesday - Saturday: 8:00am to 4:30pm 1055 E Grand Ave Lindenhurst, IL 60046 Essential Functions, Key Duties, & Responsibilities Greet and guide all prospective residents and their families to the marketing office, notifying the appropriate parties of their arrival. Conduct tours and sales presentations of the community as needed. Assist with admissions and move-in process of converting a sell into an actual move-in. Complete admission paperwork and contracts with potential residents. Meet with the Sales and Marketing Team concerning daily assignments, policies and procedures, tours, meetings, etc. Utilize and record events and changes in Prospect Tracking System. Create and distribute all correspondence and other materials including cover letters, brochures, follow-up letters as needed. Answer incoming telephone calls, take accurate telephone messages, answer caller’s questions or direct caller to the appropriate individual. Prepare and distribute marketing reports on a daily, weekly or monthly basis to the designated distribution list. Maintain waitlist and organized, accurate and easy to locate files for the community. File, distribute, and maintain marketing collateral. Review contact sheets for accuracy and enter records into the computer for all prospects in an accurate and timely manner. Manage the supply inventory, preparing purchases orders when more is needed. Process invoices for payment. Assist in organizing, coordination, and planning of special marketing events. Perform other duties as assigned. Comply with all policies and procedures and any updates. Position Requirements Education: High School Diploma/GED Licenses/Certifications: N/A Experience: 1+ years of administrative and/or marketing experience Skills & Abilities: Ability to demonstrate professionalism and provide an excellent first impression of the organization/community #Livingjoyfully Min USD $17.00/Hr. Max USD $23.00/Hr.

Responsibilities

The Admissions Assistant is responsible for providing administrative support to the marketing team and facilitating daily operations in the admissions and marketing office. Key duties include greeting prospective residents, conducting tours, completing admission paperwork, and maintaining organized files.