ADMISSIONS COORDINATOR at Athelas Institute, Inc.

Columbia, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

58656.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Intake Coordination, Case Management, Public Relations, Interpersonal Communication, Writing Skills, DDA System Knowledge, Interviewing, Event Coordination, Reporting, Administrative Support, Client Relations, Special Education Knowledge

Industry

Individual and Family Services

Description

Job Title: Admissions Coordinator Department: Support Services Position Overview: The person in this position will become the face of Athelas Institute for families, individuals, schools, transition coordinators, CCS’s and all others wanting to learn about services offered by Athelas. The Admissions Coordinator will share this information in person, at school transition fairs, in writing and on the phone. The Coordinator must be aware of vacancies in all services Athelas has to offer and the criteria for placement in each. He/she will become a liaison between Athelas and the disability community, assisting in getting people placed in appropriate services. Essential Job Functions: * Attend Transition Fairs in Baltimore county, Howard County and Baltimore City to gain referrals. * Coordinate with Level 5 schools for referrals. * Familiarize yourself with Community Coordinators of Services (CCS) to gain referrals. * Contact DDA Eligibility Services for referrals * Familiarity with DDA services, waivers, etc. The ability to communicate this information to potential referrals and their families in an understandable way. * Create brochures or other advertising tools to represent Athelas services * Complete intake paperwork with all referrals * Assisting families with the DDA system for services * Collect additional information per the admissions checklist to learn as much as possible about the referral. Speak personally to referring person and associated people to learn as much as possible about the referral. * Complete in- person interviews and tours of Athelas programs as part of the intake process * Share referral information prior with all needed departments, i.e. nursing, clinical, etc. * Act as Chair Person of the ARD and convene this meeting on a monthly basis * Record and distribute ARD minutes in a timely fashion * Maintain Current referrals list * Make sure referrals are being acted upon by appropriate staff members. * Utilize the Admissions, Review and Discharge (ARD) committee as a sounding board for potential referrals * Coordinate with Day or Residential Directors to be aware of vacancies, schedule tours and evaluations. * Collect evaluation paperwork and meet with staff for feedback about the evaluation period. * Present a written report to the ARD describing the individual, service requested, evaluation summaries including service needs to determine admission into services. * Assure completion of Service Plan and submission to DDA. * Coordinate start date and admission into services. * Other duties as required by the CEO and Director of Support Services Education: Bachelor’s degree in Special Ed, Psychology, Family Services, or related field is preferred Qualifications: * Experience in services for adults with I/DD * Excellent writing and verbal communication skills * Polished professional with warm demeanor * Use of a car and a clean driving record Physical Requirements: This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. Work Environment: This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. - Benefits: Health: Health, Vision, Dental, supplemental coverage through Aflac. Employee Assistance Program (EAP) Employee Incentives: Company Paid: Short / Long Term Disability Insurance, Term Life Insurance, Tuition Reimbursement Program, Flexible Spending Account, Sunny Day Fund Work-Life Balance: Vacation, Sick, Personal, Bereavement, Jury Duty Financial: 403B plan, Employee Credit Union (SECU) Training: Paid DDA and new hire training's, Paid CPR and First Aid Certification Paid Medication Administration Training. (If applicable) *dependent on Full or Part time status Please Note: This job description is not all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. All working hours and location may be subject to change Revised 10.25.2023

Responsibilities

Acts as the primary point of contact for families and agencies to facilitate admissions into Athelas Institute services. Manages the intake process, coordinates the Admissions, Review and Discharge (ARD) committee, and ensures all DDA documentation is completed.