Admissions Coordinator (Full Time) at Williamsburg Landing Inc

Williamsburg, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

0.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Admissions Coordination, Census Management, Discharge Planning, Case Management, Referral Management, Data Tracking, EMR Input, Benefit Verification, Prior Authorization, Medicare Regulations, Managed Care Regulations, Training, Marketing Support, Contract Completion, Lifting 35 Pounds, Communication

Industry

Hospitals and Health Care

Description

Description JOB SUMMARY The Admissions Coordinator is responsible for the ongoing referral and admission activity for the Health & Rehabilitation Center (HRC), under the direction and supervision of the Healthcare Administrator. ESSENTIAL JOB FUNCTIONS Communicates daily with discharge planners/case managers with the goal of exceeding facility budgeted census Sends out a daily census update email to the appropriate Williamsburg Landing employees every weekday morning Manages and maintains facility census activity as budgeted; collaborates with Independent Living, Adult Day Care, Memory Support and Assisted Living staff for potential WLHRC admissions, visiting potential referrals in the hospital or the home setting when necessary Tracks monthly and quarterly admission data including total admission and discharge and volume from specific referral sources to be submitted and reviewed by the QAPI committee Manages the Team Census Spreadsheet in the Google Drive Sends out admission notifications via email to the appropriate Williamsburg Landing employees Communicates with the resident’s representative party, resident and/or case manager to confirm discharge plans after rehabilitation stay and provides them with key facility personnel’s contact information upon admission Conducts tours for prospective admissions Verifies that a bed hold was offered to a resident when appropriate and if not, coordinates that discussion Inputs/Updates resident data contact information for new skilled admissions, long term care admissions or permanent transfers into WeCare Connect portal and completes the inpatient satisfaction surveys with the residents Reviews medical information to determine admissions eligibility, consulting with the Director of Nursing when necessary; inputs pre-admission information into the facility EMR Verifies benefit eligibility and insurance information and performs medication cost analysis prior to accepting an admission Obtains prior authorization for Medicare Advantage and other managed care admissions; provides updates as appropriate to the Medicare Advantage or managed care plans throughout the admissions stay to include prior authorizations for Medicare Advantage Part B therapy services Trains the Social Services/Discharge Planner on admissions competencies to provide back-up admissions support and provides training for nursing staff to ensure an effective, resident-centered admissions process Coordinates discharges and other essential functions in the absence of the Social Services/Discharge Coordinator Supports the initiatives of the marketing team by conducting regular meetings, assisting with the development of marketing materials, and providing budget development input Ensures rooms are ready for admission and coordinates requested room changes to ensure resident satisfaction Tracks dashboard for admissions, discharges, and re-hospitalizations; attends the daily morning meeting and participates in various committees as requested Completes the new admission contracts within 48 hours of admission Adds new admissions into the McKesson Orbits portal Performs other duties as assigned QUALIFICATIONS Bachelor’s degree in related field and relevant experience in post-acute care admissions and current knowledge of Medicare and managed care regulations is preferred KNOWLEDGE SKILLS AND ABILITIES Utilizes equipment and supplies in a safe manner to perform duties in accordance with accepted methods and techniques necessary in providing optimal care; assists licensed staff as needed; able to regularly and safely lift a minimum of 35 pounds; able to stand and walk for long periods of time; shows initiative and good judgment #NOJT23

Responsibilities

The Admissions Coordinator manages all referral and admission activity for the Health & Rehabilitation Center, aiming to exceed budgeted census by communicating with discharge planners and managing census data. This role also involves conducting tours, verifying eligibility, obtaining prior authorizations, and training staff on admissions competencies.