Key Responsibilities

• Manage and maintain the admissions pipeline for Toronto Prep School, The Clover School and Blyth Academy Online.
• Respond promptly and professionally to enquiries from prospective students, parents, educational consultants and other referral sources.
• Guide families through admissions requirements, application procedures, supporting documentation and next steps.
• Conduct initial consultations with prospective families to understand their needs and recommend the most appropriate school or program.
• Coordinate school tours, virtual consultations, interviews, assessments and follow-up activities.
• Review applications for completeness and collaborate with school leadership and academic teams throughout the admissions decision process.
• Maintain accurate and current applicant records, communications and pipeline stages within HubSpot or the designated CRM system.
• Proactively follow up with prospective families to support application completion and enrolment conversion.
• Prepare offers of admission and coordinate the collection of registration documents and deposits.
• Provide regular admissions pipeline reports, including enquiries, applications, interviews, offers, enrolments, conversion rates and outstanding follow-ups.
• Identify inactive or stalled enquiries and implement appropriate re-engagement strategies.
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