Admissions Coordinator, Volunteers at Roundup River Ranch

, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

25.25

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Database Management, Applicant Tracking System, Communication, Confidentiality, Recruitment Support, Interviewing, Training, Compliance, Problem Solving, Collaboration, Time Management, Prioritization, Event Support, Spanish Fluency

Industry

Non-profit Organizations

Description

Description Title - Admissions Coordinator, Volunteers Department - Camp Operations Location - Camp based, Occasional travel Reports To - Recruitment & Admissions Director Status - Full-time, Year-round Classification - Non-exempt Schedule - Weekdays, Weekends, Evenings, Holidays Hours - 40+ POSITION SUMMARY The Admissions Coordinator, Volunteers will further the mission of Roundup River Ranch through supporting volunteers through an inclusive, engaging, and customer focused admissions process. This position is part of the recruitment and admissions team and plays a vital role in stewarding volunteers and ensuring an efficient and positive admissions, application, and hiring process. Successful candidates will have foundational knowledge and experience managing a database or applicant tracking system and have a passion for the Roundup River Ranch Mission. This highly administrative position is office based at our campsite in Gypsum with travel required in the local area and Front Range (Denver). ESSENTIAL JOB FUNCTIONS Ensure all recruitment and admissions processes support the mission, vision, and values of Roundup River Ranch Follow established compliance and best practice in all elements of the role Serve as primary contact for assigned portfolio of volunteers through excellent customer service and timely communications Ensure that volunteer applications are complete and in compliance Be responsive to medical team requirements during the volunteer application process Serve as the main contact for picking up and dropping off out-of-state volunteers during the onsite camp season Support with high volume printing of labels and rosters for onsite Summer and Family Camps Serve as the recruitment support for the Western Slope region including supporting recruitment events and presentations. Support volunteer application process by scheduling and conducting interviews. Support volunteer training and orientations onsite and online as appropriate Maintain the highest level of confidentiality in all aspects of role, including all medical information and records. Serve as an ambassador for Roundup River Ranch at community and recruitment events in the Vail Valley and other areas, as needed. Help promote Roundup River Ranch camp opportunities to Spanish speaking communities Knowledgeable and able to support in all database functions for both campers and volunteers. Provide support and resources for Spanish speaking applicants Other duties as assigned Requirements JOB COMPETENCIES Excellent verbal & written communication skills Commitment to providing strong customer service Ability to work independently, prioritize, adhere to deadlines, and follow through on completion of tasks. Interest and ability to partner with others and be successful in a collaborative environment Ability to problem solve and think creatively Demonstrates the Guideposts in all aspects of work MINIMUM QUALIFICATIONS At least 2 years intermediate level administrative or database experience Intermediate to advanced computer literacy with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint. Applicants fluent in Spanish will be prioritized PHYSICAL REQUIREMENTS Office Based / Indoors - 75%+ Desk / Computer work - 75%+ Sitting - 75%+ Outdoors - less than 25% Standing - less than 25% Walking / Moving - 25% Lifting / carrying - Up to 20lbs Company Vehicles - Occasional Special Conditions: The Admissions Coordinator position may require occasional long days while camp is in session. This position will require occasional travel. The schedule of this position will change throughout the year to accommodate the camp schedule. This may include weekends, holidays, and evenings DISCLAIMER The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch. Benefits: This full-time, year-round position is eligible for a comprehensive benefits package including 100% subsidized health, vision and dental insurance for employee only coverage, our Wellness Benefit Program with a value of $1,000 and a 403(b) retirement plan with a 3% employer match. Employees are eligible for 20 days (160 hours) of PTO in their first year, in addition to 10 paid public holidays. RRR1M: At Roundup River Ranch, we believe in fostering a Mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful Mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of “other duties as assigned”; we agree to partner in being our Mission’s greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be “All In” as a Roundup River Ranch employee.

Responsibilities

The Admissions Coordinator supports volunteers through an inclusive and customer-focused admissions process, stewarding volunteers and ensuring efficiency in the application and hiring workflow. Essential functions include serving as the primary contact for assigned volunteers, managing application compliance, supporting recruitment events, and assisting with database functions for both campers and volunteers.