ADS Level 5 - Administrative Assistant - Department of Biology - Faculty of

at  University of Prince Edward Island

The Department of Biology invites applications for the position of Administrative Assistant. This position provides a wide variety of administrative support services to the Department of Biology and Environmental Studies program. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative.

QUALIFICATIONS:

• Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
• Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
• Excellent interpersonal and organizational skills
• Strong oral and written communication skills
• Ability to work independently and prioritize tasks in a fast-paced environment
• Knowledge of UPEI and its operations would be an asset

• Provide administrative support to a complex and growing department
• Manage departmental office; maintain files; track recurring deadlines
• Review and revise departmental website as needed in collaboration with the Chair
• Liaise with academic and support departments across campus
• Organize meetings, prepare agendas, take and distribute minutes, book rooms.
• Manage schedules and appointments; book travel and prepare itineraries
• Track budget, purchase equipment and supplies, maintain petty cash
• Answer student inquiries with respect to admissions, course offerings, and timetable
• Assist Chair in advising students
• Prepare paperwork for faculty, staff and student hires; manage sessional roster
• Coordinate student evaluations of teaching
• Maintain email correspondence folders and distribution lists
• Other duties as assigned