Adult Education Administrative Assistant at Waubonsee Community College

Aurora, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jul, 26

Salary

0.0

Posted On

05 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Technology coordination, Data entry, Office correspondence, Bilingual, Computer skills, Organizational skills, Communication skills, FERPA compliance, Record keeping, Software management

Industry

Description

Adult Education Administrative Assistant Full-time Support Staff Aurora Downtown Campus Hybrid Option: No Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here – join us today! Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success. The Adult Education Administrative Assistant is directly responsible to the Adult Education Data and Compliance Manager. This position has primary responsibility for serving as the department receptionist and technology coordinator. The Adult Education Data and Compliance Manager delegates authority to the Adult Education Administrative Assistant to carry out the following responsibilities: Answer phone, email, virtual chat, and in-person inquiries to provide general information to students, staff, faculty, and the general public. Coordinate the scheduling of departmental computer labs and Chromebook carts, ensuring Chromebook carts are fully charged and moved to the appropriate classrooms for in-class use. Support usage of educational websites including Burlington English, CASAS Academy, IXL, Aztec, and i-Pathways by providing instructor access and creating student accounts. Provide regular reports of supplemental education program usage to department administration. Serve as main point of contact with software representatives to coordinate instructor trainings. Work 1-2 evenings per week to support evening instructors with technology as well as assist with testing sessions and online registration. Process assigned computer work, office correspondence or document imaging as required. Ensure adequate office supplies are available for faculty and staff. Understand and comply with FERPA requirements. Maintain the security of student records, both physical and electronic. Assist with Adult and Workforce Education annual recognition ceremony. Perform other duties as assigned. Minimum Qualifications High school diploma or equivalent required. Bilingual required. Two years of related office/clerical experience required. Experience in a college environment preferred. Excellent computer and software skills. Excellent organizational, human relations and communication skills. Please attach the following documents when applying: Cover Letter-Yes Resume-Yes References-No (Can be provided at interview) Transcripts-No (Can be provided at interview) Position Details req2107 Grant Funded: Yes Compensation Range: 0.00 - 0.00 Compensation Type: Hourly Compensation: The pay for this position will be determined by your experience, education, and qualifications. Work Schedule: Varies Work Hours: 40 Testing: No Targeted Hire Date: 5/4/2026 Benefits: Click to See Benefits Page Special Instructions: Unofficial transcripts may be submitted at the application stage if a degree above a high school diploma was earned. References and official transcripts are only required at the background check stage. EOE, including disability and veteran

Responsibilities

The Administrative Assistant serves as the department receptionist and technology coordinator, managing inquiries and supporting educational software usage. They are responsible for maintaining student records, coordinating lab schedules, and assisting with departmental events and registration.