Advancement Operations Coordinator at Texas State Technical College

Waco, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Aug, 26

Salary

50000.0

Posted On

03 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Customer service, Administrative support, Bookkeeping, CRM software, Data entry, Budgeting, Attention to detail, Multi-tasking, Organizational skills, Process improvement, Donor relations, Scholarship administration, Record keeping

Industry

Description

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process. Job Description The Advancement Operations Coordinator supports all advancement operations functions of The TSTC Foundation. The successful candidate will have strong communication skills, the ability to handle multiple priorities in a fast-paced environment, and the ability to develop and implement process improvements. The position will be required to work independently and under strict deadlines, exercising good judgment in recognizing scope of authority and care in administrative detail. The anticipated salary for candidates meeting all qualifications will be in the 50k range plus TSTC Total Rewards that include full state benefits. Essential Functions Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community. Assist in the preparation of the division/department budget and/or annual operating plans. Position may be responsible for distribution/pick up of departmental supplies on an as needed basis. Maintain accounting and administrative records/clerical responsibilities. Coordinate the planning, preparation and production of materials for the division/department Meetings, TSTC Foundation board meetings, as needed and scheduled. Process all donations to the TSTC Foundation – Deposit checks and process credit card/online transactions. Enter gift and donor information into CRM software, according to established business rules. Work must be done in a timely manner with a high level of accuracy and attention to detail. Responsible for the in-kind gift program. This involves all aspects of the in-kind process including paperwork, gift entry, and coordination with donor, instructional departments and communication and creative services. Create and send donor correspondence, such as requested receipts, reminders, invoices, acknowledgements, etc. May also include the gift fulfillment process. Assist and support scholarship administration. Assist with gathering and sending out scholarship fund balances each semester. Assist with gathering required information for donor reports. Notify scholarship recipients of their award. Provide customer service to all constituencies, including but not limited to, donors, prospects, alumni, TSTC employees, development staff. Position required to work on campus full-time. Other duties and responsibilities as required. Education/Experience/Knowledge/Skills Associate’s Degree required, Bachelor’s degree preferred. 2-5 years professional work experience in an office environment. High level of accuracy and attention to detail. Able to multi-task and prioritize jobs. Good organizational skills. Good communication and customer service skills. Basic bookkeeping experience, preferred. Experience with CRM software, preferred. Assist and participate in TSTC and TSTC Foundation events as needed. This job description covers a position in which the percentage of time spent on the essential functions will vary based on the workload and will ultimately be determined by the supervisor. Equal Opportunity Employer Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC. Background Checks A criminal history background check will be required for the finalist(s) under consideration for this position. TSTC is the only state-supported technical college system in Texas. TSTC's statewide role and mission is to efficiently and effectively help Texas meet the high-tech challenges of today's global economy, in partnership with business and industry, government agencies, and other educational institutions. Don't see a job opening of interest? Introduce Yourself! TSTC publishes the Annual Security Report (ASR), which includes the Annual Fire Safety Report (AFSR), to ensure that essential information about campus safety is readily accessible. This report includes data on crimes and fire incidents from the past three calendar years, outlining safety measures, reporting protocols, and emergency response plans. It also highlights crime prevention programs and support resources available to the campus community. These reports underscore TSTC's commitment to fostering a safe and informed environment for all students, employees, and visitors. For more information, the report is available on the Clery Act Information page of the TSTC website at tstc.edu/cleryact, and physical paper copies can be requested from the TSTC Police Department or by calling 254-867-3690 .

Responsibilities

The Advancement Operations Coordinator supports the TSTC Foundation by managing advancement operations, processing donations, and maintaining donor records in CRM software. The role also involves coordinating board meetings, assisting with scholarship administration, and providing customer service to donors and alumni.