HOLY CROSS PREPARATORY ACADEMY

Advancement Systems and Operations Specialist
Holy Cross Preparatory Academy (HCPA), an independent preparatory high school in Delran, NJ has an opening for a full-time Advancement Systems & Operations Specialist.
The salary range for this position is $40-$50k. Benefits include medical, dental, vision, a life insurance plan, and an employee discount for HCPA tuition. We offer a 403(b) retirement plan with an up to 3% employer match. Also offered is paid sick, vacation, and personal time off.

SUMMARY:

Reporting to the Vice President of Advancement and Business Manager, this position plays a central role in ensuring the accuracy, consistency, and integrity of donor and constituent records and philanthropic data. This individual works within the advancement office to assist the Vice President of Advancement with data management, segmentation, and advancement services. The individual also serves as a liaison between the Advancement Office and the Business Office to ensure seamless communication, accurate reconciliation of financial/donor data, and alignment of reporting across systems.

QUALIFICATIONS/EXPERIENCE:

• A bachelor’s degree in Information Systems, Business Administration, Data Analytics, Nonprofit Management, Finance, Accounting, Data Science, or another relevant discipline.
• High-level technical skills, data management, and financial management - preferably within advancement, fundraising, or the nonprofit setting.
• General knowledge of CRM management and the ability to input large amounts of data on a seasonal basis. (Bloomerang, FACTS Management, and/or Quickbooks experience is a plus).
• Exceptional attention to detail, organizational skills, and a commitment to data accuracy and integrity.
• Proficiency with Microsoft Excel and Google Workspace.
• A process-oriented mindset with a focus on consistency and continuous improvement.
• The ability to manage multiple priorities and adapt to shifting needs.
• A collaborative contributor and willingness to support team efforts.
• Strong interpersonal and professional communication skills.
• Flexibility to work occasional evenings or weekends for school events.
  *Cover Letter and Resume may be sent to Sandy Kapica, Director of Human Resources.
  Job Type: Full-time
  Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In perso

ADVANCEMENT OFFICE DUTIES AND RESPONSIBILITIES:

• Process all gifts, pledges, and payments accurately and in a timely manner.
• Manage data entry and reporting within the Bloomerang Donor Management and Fundraising Software (Bloomerang) for fundraising efforts.
• Maintain and reconcile gift records within Bloomerang.
• Maintain alumni and constituent records within Bloomerang.
• Generate mailing lists, data exports, and reports to support events, donor outreach, and stewardship efforts.
• Support events by tracking RSVPs, preparing name tags, and compiling attendance lists.
• Assist with donor correspondence, briefings, and administrative tasks related to fundraising and engagement.
• Collaborate with colleagues to ensure accuracy and alignment of gift and financial records.
• Provide general operational support within the advancement office and contribute to the ongoing improvement of internal systems and processes.

BUSINESS/FINANCE OFFICE DUTIES AND RESPONSIBILITIES:

• Provide occasional support to the Business Office, including finance and business operations.
• Provide occasional support with data entry into Quickbooks Online.
• Assist in responding to FACTS Tuition Management inquiries.
• Generate financial reports for departments, events, or activities.
• Produce reports from FACTS Tuition Management to enhance our tuition collection efforts.
• Assist the Business Manager in reconciling restricted funds between Quickbooks and Bloomerang.