AEMS-2026-2 Secretarial Assistant 3– Non-Stenographic at NJ Department of Environmental Protection

Trenton, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

89809.93

Posted On

18 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Secretarial Support, Administrative Support, Clerical Support, Typing, Correspondence Preparation, Information Systems Utilization, Travel Assistance, Scheduling Meetings, Conference Call Management, Purchase Order Processing, Phone Coverage, Office Coverage, Open Public Records Act (OPRA) Management, Retention Schedule Management, Mail Processing

Industry

Government Administration

Description

Open to: State-Wide Work Week: NE (35-hour) Work Week Salary: (A20) $61,510.13- $89,809.93 Opening Date: 2/11/2026 Closing Date: 2/25/2026 Existing Vacancies: 1 Program/Location Department of Environmental Protection Air Energy and Materials Sustainability Office of the Assistant Commissioner 401 East State Street Trenton, NJ 08625 Scope of Eligibility Open to applicants in a competitive title who work for the State of New Jersey and meet the requirements below. Description Under supervision, provides secretarial, administrative and clerical support to an assigned division director, deputy commissioner, assistant commissioner, or organizational equivalent, superintendent or chief administrator of an institution, or vice president of a State college; types correspondence and reports, prepares letters on complex matters, provides requested information to internal and external customers, maintains a schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required. Specific to the Position Under the direction of the Assistant Commissioner, responsible for performing clerical/administrative functions such as assisting with travel, scheduling meetings and conference calls. Manage and follow up on the preparation and signature of memos, letters, purchase orders, etc. Provide phone and office coverage for the Assistant Commissioner's Office. Manage Open Public Records Act (OPRA) requests and retention schedules. Process incoming and outgoing mail. Requirements EXPERIENCE: Five (5) years of experience in secretarial and administrative clerical work. NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English. License Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. Employee Benefits As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes: Paid Benefit Leave Holiday Pay Alternative Workweek Program* Telework* Pension Deferred Compensation Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance Flexible and Health Spending Accounts (FSA/HSA) Commuter Tax Savings Program Public Service Loan Forgiveness (PSLF) Tuition Reimbursement* *Pursuant to the State/Department's policy, procedures, and/or guidelines. Veteran's Preference To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/ Residency All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”. Authorization to Work Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States. Equal Opportunity Employment The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision. DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date. The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.

Responsibilities

The role involves providing comprehensive secretarial, administrative, and clerical support to an executive official, including typing complex correspondence, managing schedules, and utilizing agency information systems. Specific duties include assisting the Assistant Commissioner with travel, scheduling, managing document preparation and signature follow-up, handling OPRA requests, and providing office coverage.