Affinity Program Intern at Wisconsin Foundation and Alumni Association

Madison, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

06 May, 26

Salary

16.0

Posted On

05 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Verbal Communication, Time Management, Attention to Detail, Reliability, Professionalism, Customer Service, Event Planning, Logistics, Administrative Support, Database Management, Team Collaboration, Problem Solving, Feedback Gathering, Guest Interaction, Ambassadorial Skills

Industry

Higher Education

Description

Overview The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for the UW-Madison, is seeking a dynamic Affinity Program Intern. The Affinity Program Intern will support outreach and experiences with UW-Madison alumni, donors and Wisconsin Alumni Association (WAA) members. They will participate in planning and implementing experiences that engage University of Wisconsin alumni, and lead specific projects with the Affinity portfolio. The position will assist in marketing, event planning, and program development across all areas of alumni relations, both here in Madison and with alumni networks across the State. Schedule: Monday - Friday, 10-15 hours per week during the academic year & 15-20 hours per week during the summer. Flexibility of scheduling, working around class schedules, and academic or other obligations will be offered. Pay: $16.00/hour Who is WFAA?The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers. Diversity and Inclusion: Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive. Essential Functions Support the execution of alumni and donor experiences by assisting with event setup, day-of coordination, and post-event tasks. Provide logistical and administrative support for programs, including preparing materials, assembling supplies, managing checklists, and tracking attendance. Assist with guest communications and interactions, both in advance of and during events, including confirming details, greeting attendees, and offering wayfinding support. Help coordinate with campus and community partners by scheduling meetings, tracking shared logistics, and organizing information. Attend team planning meetings and contribute to documentation by taking notes, organizing shared resources, and tracking action items. Assist with database management, such as updating contact information, pulling reports, and organizing participant lists. Provide excellent customer service to alumni, WAA members, and campus partners via email, phone, and in person. Support event collateral preparation such as name badges, signage, printed materials, and feedback forms. Assist with gathering and compiling feedback and observations from programs to support ongoing improvement efforts. Serve as an on-site ambassador for WFAA and UW–Madison during affinity programs, helping guests feel welcomed and supported. Qualifications Required Qualifications: Availability to work 10-15 hours per week during the academic year and 15-20 hours during the summer. Strong interpersonal and verbal communication skills, including comfort speaking with alumni, donors, and campus guests. Ability to manage time effectively and meet deadlines with minimal supervision. Attention to detail, especially in organizing materials, managing checklists, and assisting with logistics. Demonstrated reliability and professionalism in work and communication. Other Qualifications: Prior experience in customer service, hospitality, or administrative support. Familiarity with UW–Madison or interest in learning about the university’s programs and partnerships. Experience supporting events or programs (e.g., logistics, setup, registration, etc.). Comfort working in both behind-the-scenes and guest-facing roles. Interest in nonprofit work, alumni engagement, or higher education. The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association (advanceuw.org) is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.

Responsibilities

The Affinity Program Intern will support outreach and experiences with UW-Madison alumni, donors, and WAA members, assisting in event planning and program development. They will also provide logistical and administrative support for programs and serve as an on-site ambassador during events.