SUMMARY

This position is responsible for ensuring the office is running smoothly. Owns all general office management, including administrative activities, employee experience, some financial aspects, and reporting functions.
Pay: $20 per hour, Non-Exempt

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS

• Two years’ experience in general office administration
• Advanced skills in communication and organization
• Sound judgement and effective interpersonal communication skills
• Excellent problem-solving and follow-through skills
• Have strong internal and external client-focused behavior
• High energy, friendly, and an outgoing personality
• Must be proficient in English grammar, spelling, and punctuation
• Must have great attention to detail and have demonstrated organizational skills
• Must be proficient in all MS Office software applications
• Ability to multitask in a fast-paced environment
• Exhibit initiative, responsibility, flexibility, and problem-solving skills
• Must be able to add, subtract, multiply, and divide whole numbers and perform simple calculations involving decimals and simple fractions.
• Must be able to carry out a large number of detailed written or verbal instructions with multiple steps, in complex systems, performed with a high degree of accuracy and speed.
• Prior experience with Applied Epic is a plus

ESSENTIAL FUNCTIONS

• Renew Agency licensing, including non-residence
• Print and process checks generated by our accounting service.
• Process operating deposits
• Sort/prepare mail
• Office maintenance
• Ensure all office supplies are in stock
• Manages monthly meal/Company outings
• Monitor and process all receipts and reconcile monthly credit card statements
• Create new employee digital signatures for Epic and form letters
• Administer eFax (set up and remove users)
• Administer ShareFile and RightSignature
• Administer Phone System; adding/deleting employees, updating directory, troubleshooting phone issues.
• Gather data and prepare standard and custom reports with information necessary for decision-making.
• Backing up the Director of First Impressions
• Work closely with the Operations Manager on special or miscellaneous projects as assigned.