We are seeking a highly organized and proactive Agency Operations & Project Manager to oversee all ongoing projects, coordinate between teams, ensure deadlines are met, and provide weekly/monthly reports directly to the CEO. This role is key to ensuring smooth operations and successful project delivery across the agency.

Key Responsibilities

• Manage and oversee all agency projects from initiation to completion, ensuring timely delivery and high-quality standards.
• Coordinate between all departments — Creative, Content, Marketing, Web Development, Sales, and Production — to maintain smooth workflows.
• Assign and organize tasks using project management tools and track progress daily.
• Identify potential risks or delays and resolve them before they impact delivery.
• Lead weekly and monthly meetings with department heads to align on priorities.
• Prepare and present weekly and monthly performance reports to the CEO.
• Maintain accurate project documentation, files, and status updates.
• Continuously optimize internal processes to increase operational efficiency.

Requirements

• 3+ years of proven experience in project management, operations management, or a similar role in a marketing or creative agency.
• Strong organizational, multitasking, and time management skills.
• Excellent communication, leadership, and problem-solving abilities.
• Proficiency in project management tools (e.g., Zoho Projects, Asana, Trello, or similar).
• Ability to perform under pressure and meet tight deadlines.
• Attention to detail with a focus on delivering top-quality work.
• Fluency in English (Arabic is a plus).

What We Offer

• ⁠ ⁠30 paid annual leave days
• ⁠ ⁠Annual round-trip flight ticket (after completing 12 months of employment)
• ⁠ ⁠Company SIM card with internet and calls
• ⁠ ⁠Company-provided laptop and mobile phone
• ⁠ ⁠Career growth and professional development opportunities
• ⁠ ⁠A fast-paced, multicultural, and innovative work environment
• ⁠ ⁠Full support from a passionate, collaborative, and ambitious team

Job Type: Full-time
Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

• Can you briefly describe your experience managing projects in a marketing or creative agency?
• What types of projects have you managed from start to finish?
• Have you coordinated between multiple departments? If yes, how did you ensure smooth collaboration?

Language:

• Arabic (Preferred)
• Have you worked in a marketing or creative agency before? (Required)

• Manage and oversee all agency projects from initiation to completion, ensuring timely delivery and high-quality standards.
• Coordinate between all departments — Creative, Content, Marketing, Web Development, Sales, and Production — to maintain smooth workflows.
• Assign and organize tasks using project management tools and track progress daily.
• Identify potential risks or delays and resolve them before they impact delivery.
• Lead weekly and monthly meetings with department heads to align on priorities.
• Prepare and present weekly and monthly performance reports to the CEO.
• Maintain accurate project documentation, files, and status updates.
• Continuously optimize internal processes to increase operational efficiency