POSITION SUMMARY

Reporting directly to the Assistant Agricultural Fieldman, the Agricultural Services Coordinator will be responsible for providing administrative support to the Agricultural and Environmental Services department. This position requires accuracy in detail with an emphasis on independent work habits and self-motivated initiative. Strong organizational skills and the ability to work as a team member along with a high level of professionalism is required.
This role supports the organization as a whole by providing GIS and mapping services, and backup support during absences to the Infrastructure Services department.

EDUCATION AND EXPERIENCE

• Diploma or Certificate in Business Administration or Office Administration or another related field
• Three to five years’ experience in office administration is considered an asset
• A combination of work experience and education may be considered
• Previous experience working with GIS and mapping platforms and technology is an asset

KNOWLEDGE

• Must be proficient in Microsoft Office applications
• Experience in a Municipal Government environment an asset
• Understanding of Agricultural Service operations is an asset, i.e., pesticide application, greenspace maintenance, and agricultural equipment
• Modern office practices, procedures and equipment, accurate keyboarding skills and extensive knowledge of computers and associated office software
• Knowledge of Questica considered an asset
• Knowledge and understanding of Westlock County policies and procedures, and relevant governmental acts and regulations
• Basic knowledge of FOIP is required
• Knowledge of industry mapping standards, requirements and principles is beneficial
• working knowledge of Autodesk AutoCAD including AutoCAD for ArcGIS Plugin are an asset

SKILLS

• Strong analytical, organizational and communications skills
• Ability to handle public concerns in a professional manner
• Strong inter-personal, written and computer skills using MS Excel, Word, and PowerPoint
• Ability to work efficiently, effectively, and independently in a team environment
• Demonstrate initiative with diplomacy
• Excellent knowledge of office procedures and practices and attention to detail

• Provide administrative support for Agricultural Services including Transfer Stations and Hamlet Residential Waste Collection
• Coordinate with regional stakeholders in agricultural and environmental initiatives including the Westlock Regional Waste Management Commission
• Administer, process, and submit landfill permits applications and payments
• Attend Agricultural Service Board (ASB) meetings; take, distribute, and archive meeting minutes, undertake and/or assist with follow up as directed
• Prepare, issue, track, manage internal and external County documentation including transfer sites and agricultural programs, including:
• Tree Program;
• Workshop & Tour registrations;
• Equipment Rental bookings;
• No Spray Program;
• Enforcement of Pest Control; and
• other ASB programs as assigned
• Provides administrative services for County Cemeteries including, but not limited to, the sale of plots, general inquiries, updating the registry, and mapping
• Monitor, screen, respond to, and distribute incoming calls and walk-in customer inquiries, related to Agricultural and Environmental Services
• Interact with external contractors, residents, business contacts, municipal, provincial, and federal government officials, and administrative personnel;
• Maintain tact, composure, and diplomacy in dealing with clients, customers, builders, and contractors
• Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing, and photocopying
• Responsible for using confidential information appropriately and maintaining the confidentiality and security of all information related to the County and residents
• Review operating practices, department data management, and recommends improvements where necessary and within approved budget and established policy
• When required, provides backup coverage for Infrastructure Services Coordinator