Agronomy Administrative Assistant at Five Star Cooperative

Burchinal, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 25

Salary

0.0

Posted On

23 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Record Keeping, Communication, Microsoft Word, Microsoft Excel, Agronomy Knowledge, Attention to Detail, Time Management, Decision Making, Teamwork, Confidentiality, Inventory Control, Financing Practices, Problem Solving, Safety Regulations, Adaptability

Industry

Farming

Description

Description Job Title: Administrative Assistant, Agronomy Hours/Week: 40 hours per week with more hours required as needed FLSA Status: Non-Exempt Reports to: Agronomy Administrative Supervisor Job Objective The Agronomy Administrative Assistant position will initiate, coordinate, and execute administrative support to staff and customers at reporting location and all other Five Star Cooperative locations. Duties include, but are not limited to, providing customer service and maintaining detailed recordkeeping including work orders and rebates, payments, contracts, billing, and other required reporting. Incumbent will be responsible for assisting the sales team with record keeping and working with farm plans in Five Star’s computer software. Incumbent will be responsible for assisting with the financing programs; including working with sellers, growers, and financing programs. At times, incumbent may be responsible for weighing trucks and sampling/grading grain. Responsible for the promotion and sales of services and merchandise across all departments. Incumbent will assist with the general daily operations in the agronomy department, including operating load outs. This position will also be responsible for assisting with inventory control of seed, chemicals, and fertilizer; creating work orders; working with ag producers; and assisting customers when they pick up products. The incumbent will be expected to assist other locations and departments as assigned by management. Will communicate availability regularly and assist with projects as needed. Incumbent maintains efficiency in a manner that will optimize the cooperative’s market share and savings, improve the cooperative’s efficiency, help achieve the cooperative’s mission and goals, and result in outstanding customer service. This position will maintain a positive attitude that promotes team work within the location, as well as within the cooperative and upholds a favorable image of Five Star Cooperative at all times. Qualifications Education: High School diploma required; Post High school training at the college or vocational level preferred Experience: Strong written and verbal communication skills necessary Computer skills required – Proficient in Microsoft Word and Excel Good customer service skills and approach necessary Ag background a plus License, Certificate or Registration: Valid driver’s license Basic Skills: Speaking, Writing, Reading Comprehension, Listening, Monitoring, Judgment and Decision Making, Time Management Essential Tasks: Requires high level of confidentiality, including financial applications, balance sheets, and tax information. Maintains a basic understanding of agronomy seed, crop protection products, and fertilizers Maintains and updates records in various software platforms. Requires an understanding of financing practices, interest rates, and terminology Becomes familiar with financing companies and their programs – communicates this information clearly with sellers and growers Weighing, sampling, and grading all incoming and outgoing grain according to specifications provided. Assist with financing programs, makes sure all transactions meet program requirements Assists with operations, helps with distribution of seed, fertilizer, and CPP products to growers Assists with billing, contracts, and recordkeeping. Assists sellers with sales record keeping, including but not limited to rebates and work orders Works directly with customers, developing excellent customer relations Assists with additional recordkeeping and filing for various departments Assists with providing complete grower transaction information to accounting department and corresponding locations administrative staff. Completes transactions all the way through including purchases, receiving payments, prepay contracts, and return transactions. Enforce and abide by all cooperative policies Enforce and uphold the cooperative’s credit policy Good communication with all employees and customers Maintenance & Safety: Observe OSHA, state, and federal safety regulations Maintains company compliance, enters any compliance data and completes monthly preventative maintenance schedules. Operates trucks and equipment safely Receives no OSHA, state, or federal citations Receives no valid customer complaints concerning driving Maintain clean and neat facilities Service and Skills: Excellent customer service required – Applicant must be neat and approachable Handles customer complaints smoothly – notifies supervisor of any problems and strives to solve any problems quickly, either personally or through communication with the supervisor. Excellent telephone skills – applicant must promptly and courteously answer the phone Requires acute attention to detail Requires making decisions that affect customers, other employees, Five Star Coop’s financial resources, and/or the image and reputation of the organization Commitment to excellence and high standards Actively work to increase personal skills and knowledge Attend product, merchandising, safety, and cooperative meetings as requested Work Context for the Essential Functions of the Job Requires face-to-face and telephone communication with individuals, customers, or teams daily Opportunity to make decisions without supervision, Requires making decisions that impact the results of co-workers, clients or the company, Requires being exact or highly accurate, Requires repeating the same physical activities or mental activities over and over, Requires meeting strict deadlines daily to ensure customer service when unloading and product delivery deadlines. Requires work with others in a group or team, Requires work with external customers or the public, Includes responsibility for work outcomes and results, Includes responsibility for the health and safety of others, Requires wearing common protective or safety equipment, Other Duties: Ability to deal effectively with a diversity of individuals at all organizational levels Good judgment with the ability to make timely and sound decisions Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Ability to work independently and as a team player Must be able to climb stairs, reach above, below, and at shoulder level. Willingness to work from multiple locations within the cooperative Work Conditions and Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is performed indoors or outdoors and will have exposure to external elements including: weather extremes of Northern Iowa, heights, confined spaces, and other variable and unique environments. Employee will have exposure to dust from feed, grain, or fertilizer products. Requirements Physical Abilities Far Vision—The ability to see details at a distance. Near Vision—The ability to see details at close range to complete detailed paperwork and computer work(within a few feet of the observer). Reaction Time—The ability to quickly respond (with the hand, finger, foot) to a signal (sound, light, picture) when it appears. Static Strength—The ability to exert maximum muscle force to lift, push, pull, or carry objects. Response Orientation—The ability to choose quickly between two or more movements in response to two or more different signals (lights, sounds, pictures). It includes the speed with which the correct response is started with the hand, foot, or other body part. Spatial Orientation—The ability to know your location in relation to the environment or to know where other objects are in relation to you. Depth Perception—The ability to judge which of several objects is closer or further away from you, or to judge the distance between you and an object. Extent Flexibility—The ability to bend, stretch, twist, or reach with your body, arms, and/or legs. Multilimb Coordination—The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion. Manual Dexterity—The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble or move objects Climbing—Ability to climb stairs.

Responsibilities

The Agronomy Administrative Assistant will provide administrative support to staff and customers, including customer service, recordkeeping, and assisting with financing programs. The role also involves promoting and selling services and merchandise across departments while maintaining efficient operations in the agronomy department.