AI Automation Specialist at Pavago

, , Costa Rica -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Workflow Automation, AI Integration, API Management, No-code/Low-code Tools, Process Analysis, Systems Thinking, Prompt Engineering, JSON, Webhooks, Technical Documentation, Troubleshooting, Operational Efficiency, Python, JavaScript, CRM Integration, RPA

Industry

Staffing and Recruiting

Description

AI Automation Specialist Position Type: Full-Time, Remote Working Hours: U.S. Business Hours Location: Remote (LATAM, Pakistan, South Africa, Eastern Europe Preferred) About the Role We are seeking a highly analytical and process-oriented AI Automation Specialist to design, build, and maintain intelligent automation systems that streamline operations and significantly reduce manual work across the business. This role combines workflow automation, AI integration, systems thinking, and operational problem-solving. You will leverage automation platforms, APIs, AI models, and no-code/low-code tools to create scalable workflows that improve speed, accuracy, and operational efficiency across departments such as operations, customer support, HR, finance, marketing, and sales. The ideal candidate is technically curious, highly organized, and passionate about replacing repetitive manual work with reliable, AI-powered systems. ResponsibilitiesProcess Analysis & Automation Design • Analyze existing workflows and identify opportunities for automation and operational improvement • Design scalable AI-powered workflows that reduce manual tasks and increase efficiency • Translate business requirements into practical automation systems and process flows • Recommend automation strategies aligned with operational goals and scalability needs • Continuously identify inefficiencies and propose workflow improvements AI & Workflow Automation Development • Build, deploy, and maintain workflows using platforms such as Zapier, Make, n8n, or Microsoft Power Automate • Integrate AI tools and APIs including ChatGPT, Claude, Gemini, OpenAI, Anthropic, or similar services into operational workflows • Automate workflows across reporting, customer support, onboarding, lead management, HR, marketing, and internal operations • Create AI-assisted workflows for content generation, data processing, classification, summarization, and operational support Systems Integrations & Technical Execution • Connect systems using APIs, webhooks, and third-party integrations • Ensure seamless data synchronization and workflow reliability between business platforms • Troubleshoot automation issues, logic failures, API errors, and workflow bottlenecks • Configure triggers, actions, filters, and conditional logic across integrated systems • Maintain scalable and maintainable automation architecture Optimization & Performance Monitoring • Monitor automation performance, uptime, and execution reliability • Optimize workflows for scalability, speed, maintainability, and operational efficiency • Improve workflow logic based on performance data, user feedback, and evolving business needs • Reduce operational friction by continuously improving automation systems Documentation & Collaboration • Maintain detailed documentation for workflows, integrations, triggers, logic, and system dependencies • Collaborate closely with operations, marketing, leadership, and technical stakeholders to gather requirements • Provide visibility into automation processes, system performance, and operational impact • Train and support teams on automation usage and process changes where needed What Makes You a Perfect Fit • Highly analytical and process-driven with strong operational thinking • Passionate about automation, AI tools, and workflow optimization • Comfortable translating business problems into scalable technical solutions • Strong communicator capable of working with both technical and non-technical stakeholders • Highly organized with strong documentation habits and execution discipline • Curious, adaptable, and continuously learning emerging AI and automation technologies • Comfortable working independently in a fast-paced remote environment Required Experience & Skills • Proven experience in automation, workflow optimization, systems operations, or process engineering • Hands-on experience with no-code/low-code automation platforms such as Zapier, Make, n8n, or Power Automate • Experience working with AI tools and APIs including OpenAI, Anthropic, Google AI, or similar platforms • Understanding of APIs, webhooks, JSON data structures, and integrations • Strong analytical and troubleshooting skills • Excellent communication and documentation abilities • Reliable high-speed internet and professional remote work setup Tools & Platforms • Google Workspace • Zapier, Make, n8n, or equivalent automation platforms • OpenAI, Claude, Gemini, and AI APIs • Slack • Asana, ClickUp, or project management systems Ideal Experience & Skills • Experience with Python or JavaScript for workflow customization • Familiarity with Airtable, Google Sheets, Notion, or database-driven workflows • Experience integrating CRMs such as HubSpot or Salesforce • Knowledge of prompt engineering and AI workflow optimization • Familiarity with RPA tools such as UiPath or Automation Anywhere • Experience building internal AI agents, assistants, or operational automations What Does a Typical Day Look Like? An AI Automation Specialist’s day revolves around replacing repetitive operational work with scalable intelligent systems. You will: • Analyze workflows and identify automation opportunities • Build and test AI-powered automation systems • Integrate tools and troubleshoot workflow issues • Optimize automation logic for speed and reliability • Monitor workflow performance and improve execution efficiency • Document automation systems and operational processes • Collaborate with stakeholders to align automation with business goals In essence: you are responsible for transforming manual operational work into scalable, reliable, AI-driven systems that improve efficiency and business performance. Key Metrics for Success (KPIs) • Number of operational workflows successfully automated • Reliability and uptime of automation systems • Reduction in manual work and operational inefficiencies • Accuracy and scalability of automation workflows • Speed of implementation and optimization cycles • Quality and clarity of automation documentation • Positive operational impact and stakeholder satisfaction Interview Process • Initial Phone Screen • Video Interview with Pavago Recruiter • Practical Assessment (Automation or Workflow Scenario) • Client Interview • Offer & Onboarding #AIAutomation #AutomationSpecialist #AIWorkflows #Zapier #Make #n8n #BusinessAutomation #AIIntegration #NoCode #LowCode #RemoteJobs #OperationsAutomation #WorkflowAutomation #ArtificialIntelligence #RemoteWork

Responsibilities

Design, build, and maintain intelligent AI-powered automation systems to streamline business operations and reduce manual work. This includes analyzing workflows, integrating AI APIs, and monitoring system performance across various departments.