AI Project Coordinator (IT) - Hybrid, Houston or Dallas TX at Aecom USA

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Dec, 25

Salary

0.0

Posted On

18 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Administration, Coordination, Resource Management, Stakeholder Communication, Process Improvement, Analytical Skills, Time Management, Problem Solving, Collaboration, AI Concepts, Project Management Tools, Documentation, Budget Tracking, Agendas Preparation, Meeting Coordination, Action Items Tracking

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worldâ€™s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description About Us Our organization is driving a transformative AI strategy to revolutionize our operations and deliver innovative solutions. The AI Transformation Office is seeking a dedicated professional to join our AI execution team, supporting the delivery of cutting-edge AI projects and initiatives that align with our strategic goals. This position will offer flexibility for hybrid work schedules to include both in-office presence and telecommute/virtual work, to be based in either Houston or Dallas, TX. Role Overview The AI Project Coordinator will work directly under the Director of AI Execution to manage administrative aspects of AI projects and lead smaller AI initiatives. This role is critical to ensuring smooth project execution, effective coordination, and successful delivery of AI solutions. The ideal candidate is organized, proactive, and passionate about AI-driven innovation. Key Responsibilities Project Administration and Coordination: Support the Director of AI Execution by managing project schedules, timelines, and deliverables for AI initiatives. Coordinate meetings, prepare agendas, document minutes, and track action items to ensure project milestones are met. Maintain project documentation, including plans, status reports, and risk logs, to ensure transparency and alignment. Manage Smaller AI Initiatives: Lead the execution of smaller-scale AI projects, including scoping, resource allocation, and stakeholder communication. Collaborate with cross-functional teams to implement AI solutions, ensuring alignment with project objectives and organizational goals. Resource and Vendor Management: Assist in coordinating resources, tools, and external vendors to support AI project execution. Track budgets and expenditures for assigned projects, ensuring cost-effective delivery. Stakeholder Communication: Act as a liaison between the AI execution team, other departments, and external partners to facilitate collaboration and information flow. Provide regular updates to the Director of AI Execution and other stakeholders on project progress and challenges. Process Improvement: Identify opportunities to streamline administrative processes and improve project management workflows for the AI execution team. Support the adoption of tools and methodologies to enhance project efficiency and outcomes. Qualifications Minimum Requirements Bachelor’s degree in Business Administration, Project Management, Computer Science, or a related field plus at least 4 years of experience in project coordination, program management, or administrative support, preferably in technology or AI-related projects, or demonstrated equivalency of experience and/or education. Experience managing small-scale projects or initiatives, ideally in a technical or innovation-driven environment. Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment. Proficiency in project management tools (e.g., Jira, Trello, Asana, or Microsoft Project) and Microsoft Office Suite. Analytical mindset with attention to detail and problem-solving abilities. Ability to work independently and collaboratively within a team. Comfortable managing ambiguity and navigating complex projects. Preferred Qualifications Certification in project management (e.g., PMP, Agile, or CAPM) is a plus. Familiarity with AI concepts and technologies is highly desirable. Excellent communication skills, both written and verbal, with the ability to engage diverse stakeholders. Proactive, adaptable, and eager to learn about AI and its applications. Passionate about contributing to AI-driven transformation. Additional Information Relocation assistance is not available for this position Sponsorship for US work authorization is not available for this position now or in the future About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The AI Project Coordinator will manage administrative aspects of AI projects and lead smaller AI initiatives. This role is critical for ensuring smooth project execution and successful delivery of AI solutions.