Air Export Outbound Coordinator at Expeditors

El Paso, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Job Execution, Reliability, Collaboration, Communication, Compliance, Data Entry, Shipment Processing, Organizational Skills, Problem Solving, Interpersonal Skills, Microsoft Office, Leadership, Training, Export Compliance, Hazardous Materials

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Company Description “We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. 19,000 trained professionals 300+ locations worldwide Fortune 500 Globally unified systems Job Description Ensure timely and accurate movement of freight and information, while providing exceptional customer service. Support the company strategy on a local level Work towards helping the company to be the recognized industry leader EXPEDITORS CORE COMPETENCIES Exceptional Customer Service Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. This skill expectation applies both externally (customers, service providers) and internally (other Expeditors’ offices/employees). Job Execution Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations. Reliability Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize. Collaboration Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay. Communication Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers. Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards. Culture Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary. Personal Growth and Development Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate. AGENT CORE COMPETENCIES Timely and Accurate Billing and Accounting Invoices customers the expected charges timely and accurately and according to Expeditors and customer requirements. Properly provisions service provider charges to avoid reserves. Follows proper credit approval processes in order to minimize risk and protect the company. Timely and Accurate Data Entry Ensures accurate and timely data entry into our operational systems according to Expeditors' operational procedures and customer requirements. Monitors exception reports for quick data integrity resolution. Timely and Accurate Shipment Processing Ensures smooth and timely freight process flow according to Expeditors' operational procedures. Follows customer's standard operating procedures and proactively notifies customers of any issues. Consistently meets KPI standards, as per company's procedures. Operations : Ensure smooth and timely freight process flow. Prepare various documents for international transportation. Coordinate and negotiate outbound capacity with GNS team and/or our contracted vendors. Ensure accurate and timely client and vendors billing. Ensure accurate and timely data entry into our operating system. Interact with our different internal departments in arranging the smooth transportation of their shipments, meeting customer service standards. Meet compliance at all times to regulations. This includes internal policies and procedures such as Operational Process Standards (OPS) and external government regulations or customer policies / requirements. Understand department process flow, constantly looking for areas of improved efficiency. Ensure all customers standard operating procedures are followed as per the DLSOP. Work with the team on meeting KPI standards, as per the company’s procedures. Monitor shipment reports to ensure total customer satisfaction Overseas communications between office and warehouse for a streamline process. Support the lead and supervisor in the following areas: Daily monitoring of inbound and outbound loads. Audit files and work with the team on meeting operating process standards. Build and maintain strong relationships with vendors and the network. Compliance : Promote compliance in diligently following all company policies and regulations and in being the role model of integrity and pride for all employees. Proactively communicate with the team to ensure continuous awareness and understanding of policies and regulations. Maintain a positive relationship with the Trade Compliance Manager and support all compliance efforts and trainings. Culture : Proactively promote the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary. Systems: Promote productivity tools (e.g. using e-doc, TWMS, multitool, import database, process management, etc.) Be open to implementing new system changes and enhancements into your department. Be involved and suggest system/process improvements. Set the tone of this environment within your department. Knowledge : Expeditors company policies and procedures knowledge Export Compliance Certification Billing Certification Hazardous Materials certification A good understanding of Expeditors’ products, services and systems Strong market and competition knowledge Skills: Effective interpersonal skills, including proven abilities to listen, comprehend, and effectively communicate clearly and concisely to obtain positive results. Good Microsoft Office skills (Excel, Word etc.) Organizational skills. Needs analysis skills. Problem solving skills. Professional oral and written communication skills in English and Spanish Behaviors: Emotional resilience. Self-reflecting and open to feedback. Initiative and ability to work in autonomy. Role model of integrity and pride for all employees. Proven leadership attitude and background. Qualifications Meet company standards of 52 hours training per year, including as needed management/leadership training Forklift driver certification Education and Experience: 2 years of industry specific qualification (country specific). Warehouse management experience Additional Information Expeditors offers excellent benefits: Paid Vacation, Holiday, Sick Time Health Plan: Medical Life Insurance Employee Stock Purchase Plan Training and Personnel Development Program Growth opportunities within the company

Responsibilities

Ensure timely and accurate movement of freight and information while providing exceptional customer service. Support the company strategy on a local level and work towards helping the company to be the recognized industry leader.