JOB SUMMARY

The Airborne Delivery Wing delivers specialist parachuting support to the Defence Airborne Forces community. ADW is commanded at OF4 (Wg Cdr) and is made up of a Headquarters and four Squadrons, which sits within the Air Wing of the Air Mobility Force in 1 Gp. The four Squadrons include Parachute Training Squadron (PTS), Support Squadron, MAB Delivery Squadron and finally Airborne Engineering Squadron. We seek excellence in all we do to deliver world-class specialist parachuting support and training, maintaining strong and effective relationships throughout. The Administrative Assistant role sits within the HQ Sqn of the Wing, providing the foundational administration to keep the Wing of ~220 personnel organised, prepared and informed. The role works closely alongside the Executive team to inform and enable their outputs as well as providing routine information input to various wider Stn agencies.
This position is advertised at 22.5 hours per week.

JOB DESCRIPTION

This is an exciting opportunity to join an essential team within RAF Brize Norton as an integral part of the Airborne Delivery Wing Headquarters, assisting with the smooth running of the Wing by supporting the Executive Officer and wider Headquarters on a day-to-day basis. The successful candidate will be a valued member of the team, operating in a challenging, fast-paced environment, with the impact of their work directly affecting Wing members, key stakeholders and wider business areas.

The successful candidate will undertake a variety of administration and organisational tasks, mainly focused on maintaining the foundational administrative tasks that keep the Wing in an organised administrative state, such as (but not limited to):

• Outlook diary and Wing Mgmt Planner management.
• Monitoring arrivals and departures across the Wing and completing the administration to on-board them into the Wing.
• Management of the ADW Nominal Roll detail.
• Maintenance of Outlook email and Teams distribution lists.
• Management of mandatory competency statistics across the Wing.
• Coordination of F540 submissions to Stn.
• Management of office mail.
• Management of information flow.
• Monitoring, ordering, and distribution of stationery and other office supplies.
• Any other administration duties as required, commensurate with the grade.

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BENEFITS

Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service pension with an average employer contribution of 28.97%.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

The successful candidate will undertake a variety of administration and organisational tasks, mainly focused on maintaining the foundational administrative tasks that keep the Wing in an organised administrative state, such as (but not limited to):

• Outlook diary and Wing Mgmt Planner management.
• Monitoring arrivals and departures across the Wing and completing the administration to on-board them into the Wing.
• Management of the ADW Nominal Roll detail.
• Maintenance of Outlook email and Teams distribution lists.
• Management of mandatory competency statistics across the Wing.
• Coordination of F540 submissions to Stn.
• Management of office mail.
• Management of information flow.
• Monitoring, ordering, and distribution of stationery and other office supplies.
• Any other administration duties as required, commensurate with the grade