Airline Administrative Assistant at Talent Acquisition Team at GAT

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

31.0

Posted On

01 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Staffing, Screening, Interviewing, Applicant Tracking System, On-boarding, Timekeeping Monitoring, Payroll, Memos Posting, Communication System, Corporate Reporting, Recruiting Efforts, Billing Data Auditing, Invoice Preparation, Accounts Payable Coverage, Computer Skills, English Proficiency

Industry

Airlines and Aviation

Description

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Accurately review, audit, and reconcile daily billing data using internal company software and tools Ensure all billing files, documentation, and records are accurate, complete, and maintained in compliance with company standards Identify and resolve billing discrepancies, collaborating with internal teams and external stakeholders as needed Prepare and submit timely and accurate customer invoices, ensuring proper coding and compliance with contract terms Support ongoing finance functions, including vacation coverage for Accounts Payable and e-Time tracking Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

Responsibilities

This role primarily involves supporting staffing needs by sourcing, screening, and interviewing applicants, and assisting management with maintaining staffing levels and minimizing turnover. Key duties also include managing daily timekeeping, processing payroll exceptions, and ensuring accurate documentation for onboarding and compliance.