REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Preferred knowledge, but not required, of the operations of a small to medium hub airport.
• Preferred knowledge, but not required, of aviation pertaining to regulations.
• Ability to gather data and compile written reports.
• Ability to effectively communicate verbally and in writing to airport employees, management staff, outside agencies, tenants and members of the public.
• Ability to maintain a high level of confidentiality and professionalism.

QUALIFICATIONS, SKILLS & EXPERIENCE:

• Minimum Grade XII supplemented by related post-secondary accounting courses.
• Minimum 3 years previous administrative experience.
• Minimum 2 years of municipal experience and 2 years in an accounting position.
• Airport experience preferred.
• Computer and word processing experience including proficiency with Microsoft Office software and MAIS software.
• Ability to transcribe minutes
• Ability to type at minimal 60 wpm
• Ability to work with minimal supervision
• Establishes and maintains respectful and cooperative working relationships.
• Communicates effectively, both orally and written.
• Great problem-solving skills.
• Excellent customer service skills.
• Ability to work well independently and as part of a team.
• Shall possess an Airside Vehicle Operator Permit or obtain within three (3) months of employment.
• Shall possess a Restricted Radio Licence obtain within three (3) months of employment.
• YWL Security Awareness
• Security officer advance training
• SMS Human factors
• Ability to deal with the public in a tactful and professional manner.
• Ability to work effectively and efficiently with minimum supervision.
  Interested candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, copies of applicable certifications, and letters of reference no later than 4:00 pm, Thursday, September 11, 2025 to the attention of Ashley Williston, Director of Human Resources, City of Williams Lake, 450 Mart Street, Williams Lake, BC, V2G 1N3 - Fax (250) 392-8484, or email awilliston@williamslake.ca
  Please note that only shortlisted candidates will be contacted, thank you.
  Education : Other trades certificate or diploma
  Experience : 3 years to less than 5 year

GENERAL STATEMENT OF DUTIES:

Under the supervision of the Director of Municipal Services, the incumbent is responsible for a variety of administrative and clerical duties in accordance with all applicable Transport Canada regulations for the Williams Lake Airport.

MAJOR DUTIES AND RESPONSIBILITIES:

• Provides administrative support to the Airport, including operations as directed.
• Maintain and update department files and records.
• Maintain/develop departmental spreadsheets, documents, accounting and filing systems.
• Responsible for all A/R in relation to the Airport. Including but not limited to fuel, landing fee, passenger, leases etc.
• Assist with year-end accounting procedures and annual audit.
• Distribute incoming and outgoing departmental correspondence, mail and faxes and maintain departmental component of the City’s website.
• Provide support for relevant Committees.
• Airside access administration and aviation fuel administration.
• Maintain all fuel inventory, including monthly reconciliations. Including daily fuel journal entry from purchases.
• Complete complaint forms and fax to appropriate department.
• Receptionist for Airport Operations, receive and direct inquiries in person and/or by telephone, record complaints and refer for action as appropriate.
• Receive and open new files and maintains the filing system and index.
• Retrieve and compile information and statistical data from multiple sources, maintain and update files and records.
• Assist in the formulating, implementing, modifying and improving comprehensive long-range plans in conjunction with Municipal Services.
• Attend meetings as required.
• Responsible for organizing building and equipment maintenance.
• Provides administrative coordination of the SMS Program.
• Maintains and administers Transport Canada regulations, CARS, TP312, Airport Operations Manual, Airport Security Program, Emergency Response Plan, etc.
• Provides input to and oversees the terms and conditions of leases, licences and contracts.
• Assists in the preparation of annual operating and capital budgets, including applications for A.C.A.P. Funding.
• Serves as key contact with the public, business community, current tenants and potential tenants related to the operation of the airport.
• Administers landing/terminal/passenger fees or data collections
• Administers and oversees various systems including AVOPs, Gate/Access. Parking and Fuel Dispensing etc.
• Liaises with and provides information to the Finance department in relation to Financial Accounting.
• Assists with public parking.
• Prepares all correspondence and reports as they relate to the airport.
• Supports business development and revenue generation initiatives.
• Issues NOTAMS (Notice of Airman)
• Required to perform Labourer duties as required by the Director of Municipal Services. This can include, but not limited to, snow shovelling or lawn mowing, etc.
• May be required to work Airport Security when needed.
• May be required to assist in other departments as required.
• Other related duties as required.