All-Round Administrative Assistant (001-789) at Hunt St

, , Philippines -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

2500.0

Posted On

13 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Call Handling, Scheduling, Calendar Management, Data Entry, Document Management, Customer Service, Google Workspace, Microsoft Office Suite, CRM Systems, Professional Communication, Time Management, Problem Solving

Industry

Staffing and Recruiting

Description

Looking for Filipino (Philippines-based) candidates Job Role: All-Round Administrative Assistant Compensation range: $1,500 AUD - $2,500 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the Australian business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home. Who The Client Is: A privately owned Australian technology services provider specialising in managed IT support for schools. They deliver tailored, practical technology support designed to keep operations secure, efficient, and scalable, with a strong focus on responsiveness and client service. Backed by an Australia-based team, they work closely with organisations to resolve technical issues quickly, improve systems reliability, and support long-term digital growth through simple, effective technology solutions. Role Overview: We are seeking a highly organised and detail-oriented All-Round Administrative Assistant / Scheduler to support day-to-day operations, communications, and scheduling across the business. This role combines administrative support, phone handling, and coordination tasks, ensuring smooth workflows and a consistently high level of service across internal teams and external stakeholders. The ideal candidate is proactive, reliable, and an excellent communicator who can confidently manage calls, coordinate schedules, and keep operations running efficiently with minimal supervision. Key Responsibilities: Call Handling & Communication Answer incoming calls professionally and ensure a positive first point of contact Make outbound calls for scheduling, confirmations, follow-ups, and coordination Take accurate messages and ensure timely communication of key information Handle enquiries with clarity, patience, and a solutions-focused approach Maintain professional and friendly communication across all interactions Scheduling Manage and maintain calendars for school visits Coordinate schedules across multiple stakeholders to avoid conflicts Send confirmations, reminders, and updates to ensure smooth attendance and follow-through Reschedule or adjust appointments as needed with minimal disruption Ensure all scheduling systems are consistently accurate and up to date Administrative Support Perform general administrative duties including data entry and document management Maintain accurate records, databases, and internal systems Organise files and ensure information is properly stored and easy to access Support operational workflows and assist with day-to-day coordination tasks Help streamline administrative processes where improvements are identified Operational & Team Support Provide reliable support to internal teams to ensure smooth daily operations Assist with basic coordination tasks across departments Ensure tasks are followed through accurately and completed on time Act as a dependable point of support for general business needs Required Skills and Qualifications: Proven experience in administrative support, scheduling, customer service, or similar roles Excellent attention to detail with strong organisational skills Confident and professional phone manner Strong written and verbal communication skills Ability to manage multiple tasks and priorities efficiently High level of reliability, accountability, and consistency Comfortable working independently with minimal supervision Experience using scheduling tools, calendars, or basic CRM systems is an advantage Problem-solving mindset with a proactive approach to daily tasks Useful Platform Experience: Google Workspace (Gmail, Calendar, Sheets, Docs) Microsoft Office Suite Calendly or similar scheduling tools CRM systems (basic use preferred) Zoom / Microsoft Teams / Google Meets Slack or similar communication tools Work Arrangement & Expectations: This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: Be available for meetings and collaboration during core [AEST (AU) or PHT] business hours Disclose any existing ongoing roles or client work Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Responsibilities

The role involves managing professional communications, handling incoming and outbound calls, and coordinating schedules for school visits. Additionally, the assistant provides general administrative support, including data entry and document management to ensure smooth business operations.