AlmaVia of San Rafael - Business Office Manager at Transforming Age

San Rafael, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Feb, 26

Salary

110000.0

Posted On

15 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Business, Finance, Human Resources, Accounts Receivable, Payroll, Employee Relations, Financial Reports, Bank Reconciliations, Full Cycle Accounting, Microsoft Office Suite, California Labor Laws, Leave Management, Title 22 Regulations

Industry

Hospitality

Description

Location: AlmaVia of San Rafael 515 Northgate Drive San Rafael CA 94903 1 Actual pay decision based on factors including experience, skills and training $90,000 to $110,000 Annually Do you thrive in an environment where meaningful work happens every day? Do you want to make a difference in the lives of older adults? AlmaVia of San Rafael is an enriching assisted living and memory care community in the heart of Marin, part of the Elder Care Alliance family. We provide exceptional, person-centered care that enhances the quality of life for our residents. Our Culture of Excellence is built on a foundation of respect, integrity, and a commitment to the well-being of both our residents and our team members. We foster a collaborative and supportive environment where innovation and compassion drive everything we do. We have an incredible opening for an Business Office Manager to help provide administrative support to our community. This is a fantastic opportunity if you enjoy a variety of responsibilities, and desire to advance your career in a growing industry with the best clients and team members! Our Business Office Manager: Prepares and reports resident financial information (including check deposit and other Accounts Payable functions) to Corporate Billing. Assists with billing duties including maintaining resident census in billing system, leading resident collections, distributing various resident communication and acting as main resident contact for billing concerns. Review and complete billing statements, accounts payable documents, and other invoices/items. Submits all A/P invoices weekly to Corporate Accounts Payable. Supervises the community concierge/receptionist(s). Functions as Manager on Duty as directed by Executive Director. Assists Executive Director with monthly financial review and the annual budgeting process. Maintain OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers’ Compensation laws. Assists with Human Resources functions including payroll, onboarding, training, compliance/record documentation. Supports the mission, vision, and values of the Transforming Age's Culture of Excellence in all areas of responsibility. Performs other duties as assigned. What you need to succeed: Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor’s preferred) Two to five years of experience in accounts receivable, payroll, and human resources. Minimum 1 year experience supervising at least one employee. The ability to speak, read and comprehend the English language. Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting. High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word). Ability to prioritize work and to prepare accurate and timely reports to meet required deadlines. Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations. Current driver’s license preferred. Transforming Age is a leading nonprofit organization committed to improving the lives of older adults by integrating housing, community services, technology, philanthropy, and partnerships.

Responsibilities

The Business Office Manager prepares and reports resident financial information, assists with billing duties, and supervises the community concierge/receptionist(s). They also assist the Executive Director with financial reviews and maintain compliance with OSHA and Workers’ Compensation laws.