Alumni and Advancement Specialist at Carey

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

20 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, Data Entry, Communication Skills, Project Coordination, Attention To Detail, Analytical Skills, Problem-Solving Skills, Organizational Skills, Time Management, Relationship Building, Confidentiality, Microsoft Office Suite, EDMs Preparation, Reporting, Fundraising, Stewardship Program

Industry

Primary and Secondary Education

Description

The Role: Join our dynamic Community Engagement team as the Alumni and Advancement Specialist! In this pivotal role, you'll provide expert administrative and project support to the Alumni and Advancement teams, playing a key part in fostering strong relationships within our community. As the go-to person for managing Carey’s database and future CRM systems, you'll ensure smooth and efficient operations across departments. Reporting to the Alumni and Community Manager, you'll work closely with a passionate and collaborative team while engaging with the wider School community. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys making a meaningful impact. Position Details: 0.8 FTE Permanent, Part Time If you're ready to bring your skills to a rewarding role and contribute to an inspiring community, we’d love to hear from you! The Average Day: Database Management Serve as the department owner of the School’s database including independent gift entry, receipting, reporting and updating of constituent records Lead data input and segmentation for reporting and fundraising specific activities including EDMs to contribute to revenue generation and growth Under the guidance of the Head of Advancement, create, implement and maintain a successful data management program including the creation of documentation and procedure manuals Administrative and Project Coordination Oversee the School’s stewardship program, including creating and updating an annual engagement plan, with a particular focus on multiyear high net wealth moves management plans Coordinate storytelling and content in external and internal publications for Alumni and Advancement. Serve as the project coordinator for the School’s bequest program, with specific KPI’s related to role success The Person: To be successful in this position, you will have: Experience in a for-purpose setting entering philanthropic donations, updating constituent records and running reports Excellent written communication and editing skills Demonstrated experience in preparing and distributing EDMs, digital newsletters and printed mail Excellent working knowledge of the Microsoft Office Suite, particularly Excel, Word and PowerPoint Accurate and reliable data entry with excellent attention to detail Strong skills in the use of technology and reconciliation of data across multiple systems Excellent verbal communication skills, with a high degree of professionalism Strong analytical, conceptual and problem-solving skills Flexibility and proven organisation, time and project management skills with the ability to prioritise competing demands “People person” with a proven ability to develop effective relationships with internal and external stakeholders Demonstrated ability to maintain confidentiality, discretion and professionalism Ability to work autonomously and as part of an administrative and multiskilled team A valid Employee Working with Children Check is a requirement of employment for this position. The School: At Carey, our staff are integral members of our vibrant community, embodying a deep commitment to learning and an innate ability to ignite the same passions within our students. Grounded in the core values of Care, Growth, and Respect, our staff play a pivotal role in nurturing a culture where every individual is valued, supported, and inspired to thrive. The Perks: A career at Carey, provides staff with access to: Competitive remuneration Access to outstanding facilities and resources 5 Weeks Annual Leave A supported and inclusive work environment where your ideas are valued and encouraged ...And much more! Want to find out more? If you are interested in a career at Carey, we're excited to hear from you! Click "Apply Now" to submit your up-to-date Cover Letter and Curriculum Vitae by 3 February 2026. Please note: only shortlisted candidates will be contacted. Let's work together to inspire young minds at Carey! To find out more about this opportunity, download the Position Description here Carey Baptist Grammar School is committed to providing a safe environment for all students, acting in their best interests, promoting their wellbeing and keeping them safe at all times. We acknowledge the traditional custodians of the lands and waters surrounding us and pay our respects to the Elders past, present and emerging. We celebrate, value and include people of all backgrounds, sexualities, cultures, bodies and abilities.

Responsibilities

The Alumni and Advancement Specialist will manage the School’s database and provide administrative support to the Alumni and Advancement teams. This includes overseeing stewardship programs and coordinating content for publications.