Analyst / Associate, Recruiting Operations Coordinator at Ares Management Corporation

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

0.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment, HR Operations, Workday, Applicant Tracking Systems, Interview Scheduling, Data Entry, Reporting, Stakeholder Management, Communication, Multitasking, Process Improvement, Onboarding, Logistics Coordination, Client Service, Documentation

Industry

Financial Services

Description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description This role offers an excellent opportunity to join a fast paced and highly collaborative Human Resources team that is continually innovating and focused on delivering a positive experience for employees across Ares. As part of the Talent Operations team, the Recruiting Coordinator will work closely with both the recruiting function and hiring teams to ensure a smooth, professional, and engaging hiring experience for candidates across all open roles in Japan. In this position, you will support the end-to-end recruitment process—from initial candidate contact through onboarding—while operating in a dynamic environment that requires precision, organization, and strong attention to detail. The ideal candidate will demonstrate a high level of professionalism, confidence, and energy, along with a strong commitment to service excellence. Success in this role requires outstanding written and verbal communication skills, the ability to manage a high volume of interview scheduling and reporting in real time, and experience working within an applicant tracking system. A solid understanding of recruitment workflows and processes is also essential. Candidate Management & Tracking Coordinate all logistics for onsite, phone, and virtual interviews across multiple time zones and locations, including complex scheduling and internal meeting room reservations. Build and maintain strong working relationships with Ares’ recruiting team, hiring managers, candidates, and third-party vendors, ensuring clear, timely, and culturally appropriate communication. Coordinate candidate travel arrangements and support the candidate expense reimbursement process in accordance with local policies. Welcome and escort candidates during onsite interviews to ensure a professional and positive candidate experience. Collect interviewer feedback promptly, consolidate input, and ensure it is captured accurately for evaluation and decision-making. Identify opportunities for process improvements to strengthen operational efficiency and enhance the candidate experience. Assist in developing and updating training materials, workflow documentation, and user guides for recruiting tools and processes. Maintain the applicant tracking system (Workday), ensuring accurate data entry, candidate status updates, and timely reporting to Talent Acquisition Partners and business leaders. Support offer related processes including preparation of offer letters, coordination of background checks, and ensuring all required documents are collected and filed in compliance with local HR standards. Manage the Talent Acquisition mailbox, ensuring timely and professional follow-up with hiring managers, internal teams, and candidates. Serve as a subject matter expert on recruiting operations, sharing best practices and guiding team members in using internal systems and external resources effectively. Recruitment Reporting & Projects Prepare functional reports for hiring manager updates and internal meetings. Produce weekly, monthly, quarterly, and ad‑hoc recruitment reports; support analysis and identification of trends and insights. Manage large datasets from various sources and structure them into meaningful, accurate reports for stakeholders. Support the HR Strategy & Operations Team and broader HR group with special projects and initiatives as needed. QUALIFICATIONS Education Bachelor’s degree required (any major). Experience Fluent in English and Japanese Minimum 2 years of experience as an administrator or coordinator, preferably within Recruitment or HR Operations. Prior experience with Workday or similar applicant tracking systems preferred. General Requirements Strong attention to detail; highly organized and process oriented. Excellent client service mindset with strong stakeholder management skills. Flexibility and a proactive approach to supporting a wide range of tasks. Ability to handle confidential information with discretion and in full compliance with HR and company policies. Strong communication skills and a collaborative team first approach. Demonstrated ability to research issues, use available resources, and resolve matters independently. Self-starter with strong multitasking and prioritization capabilities. Reporting Relationships Vice President, Recruiting Operations There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active. Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of December 31, 2025, Ares Management's global platform had approximately $623 billion of assets under management(1) with more than 4,200 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com. Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. (1) As of December 31, 2025. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.

Responsibilities

The Recruiting Operations Coordinator will manage end-to-end recruitment logistics, including interview scheduling, candidate travel, and onboarding support. They will also maintain the applicant tracking system, generate recruitment reports, and assist in process improvements to enhance operational efficiency.