Analyst (Financial Management Policy) at NATO

Mons, Wallonia, Belgium -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

08 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial management, Budgeting, Financial analysis, Resource allocation, Policy development, ICT budget management, Financial reporting, Stakeholder management, Risk assessment, Project management, Compliance, Strategic planning, Data analysis, Communication, Negotiation, Financial administration

Industry

IT Services and IT Consulting

Description

Post ConteXt/Post Summary Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports SACEUR in fulfilling his terms of reference, as directed by the North Atlantic Council. The Finance and Acquisition Directorate Is responsible for all international and multinational appropriated and non-appropriated funds in ACO. The responsibility encompasses supervision and oversight of subordinate ACO commands and development of financial and acquisition policies. The Directorate represents SHAPE/ACO in the Budget Committee, participates in the development of international agreements and the annual Consolidated Resource Plan (CRP), and advises/assists the SHAPE Command Group with respect to Military Budget-funded requirements. The Directorate plans and executes the annual ACO military budget with the contracting, finance and accounting, and cash management it entails whilst ensuring coordination with external entities is observed. The Budget and Policy Branch is responsible for developing and coordinating policies and procedures for financial management issues ACO-wide and for the preparation of the ACO international military budget estimates, in-year budget execution reports, and other requests for funds, and oversight of execution of ACO budgets. The SHAPE Budget and Programme Section develops, presents, controls and executes the international military budget estimates and other funding submissions for SHAPE HQ and ACO programme budgets managed and executed at SHAPE level. The incumbent is responsible for the NCIB (NATO Centralised Information, Communication & Technology [ICT] Budget) from planning through execution, participates in the development of the CRP (Consolidated Resource Proposal), is the focal point for SLAs (Service Level Agreements) related to the NCIB and represents J8 in working groups, committees etc. that deal with NCIB issues. PRINCIPAL DUTIES The incumbent's duties are: Responsible for screening the annual Military Budget estimates and BER reports proposals for NCIB. Primary financial representative at external and internal ICT related boards, committees, meetings and working groups. Provides the NCIB portion of the annual MTRP. Coordinates all budgetary activities relating to the development, screening, submission, approval, and execution of the annual budgets and BER reviews of NCIB as assigned by the Section Chief. Analyses periodic reports on the execution of the NCIB and recommends adjustments to the budget, as necessary. Provides back-up support for budget management activities performed by other members of the Branch. Monitors fiscal activity associated with these budgets. Assesses the validity and cost effectiveness of budgetary proposals and submissions to the NATO resource Committees for subordinate HQs and Programmes assigned. Coordinates the activities of Fund Managers executing this budget. Represents the Branch Chief as necessary before NATO resource Committees (BC, RPPB, MCWG(Res) etc) and internal SHAPE boards and planning teams. Provides assessment, technical advise and functional support to ACO Financial Controller and other members of the SHAPE Command Group on the assigned budget funding priorities and transfers of credits. Within SHAPE FINAC, leads on integrating the financial aspects of NATO Communication and Information Agency (NCIA) Service Local Agreements (SLAs) and other agreements in financial planning documents. Assists Supports in development, coordination, and publication of policies, instructions, and directives for the financial management activities of NCIB. Contributes to development of NATO wide financial and logistics policy and doctrine. Represents SHAPE FINAC/J8 and provides budgetary briefings at conferences and other meetings, as requested. Contributes technical expertise to support training and courses in NATO School Oberammergau, and assists in organising professional development workshops, conferences and seminars for the NATO financial community. Provides secretariat, coordination, tasking control, and executive services to resource-related boards and working groups. Performs ad-hoc analyses and administers special projects as tasked. Leads and/or participates in integrated project teams (IPTs). Contributes to staffing of ACO-wide J8 personnel/workforce/organisational issues and initiatives and will perform other general administrative tasks as assigned. Special Requirements and Additional Duties The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries. The work is normally performed in a typical Office environment. Normal Working Conditions apply. The risk of injury is categorised as: No Risk. Essential Qualifications a. Professional/Experience A minimum of four years experience in a financial management role with responsibility for allocation and management of resources. Experience in financial administration. Thorough working knowledge of and experience in the management of large and complex budgets, derived from at least five years of work in this area. Experience in the presentation and defence of the funding of complex requirements. Good working knowledge of, and previous practical experience, with an automated Financial Management System. Experience with computer assisted financial analysis techniques. Experience in the coordination and harmonization of complex budgetary issues with other organisations. Experience in the management of large and complex budgets. b. Education/Training University Degree and 2 years post related experience, or Higher Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 4 years post related experience. The additional job specific qualifications and experience as described under Professional/Experience paragraph. In case of ambiguity the required job specific experience have priority over the standard education and training levels and experience described here. c. Language English - SLP 4343 (Listening, Speaking, Reading and Writing) Desirable Qualifications a. Professional Experience A minimum of eight years experience in a financial management role with responsibility for allocation and management of resources. Knowledge about and experience in funding military operations and logistics support. Substantial experience within the Budget & Finance function in NATO military organisations or similar. Extensive experience in all activities involved in budget formulation, presentation, control, and evaluation of budget execution. Extensive experience in budget analysis. Extensive experience in the performance of funds management functions. Comprehensive knowledge of financial management, public and non-public fund accounting processes and procedures. Extensive experience in or comprehensive knowledge of the day-to-day operations of large and complex CIS management organisation. Experience in the negotiation and defence of the funding of complex requirements. b. Education/Training An advanced university degree in business administration, management, accounting, finance, law, economics or related field. NATO Financial System (FinS) Courses. Courses and training in state-of- the art financial procedures and systems. Resource Management Education Programme (RMEP) Course. Attributes/Competencies a. Personal Attributes The individual must possess a sound knowledge of NATO ICT funding requirements and the budgetary needs related O&M of in-service ICT systems. She/He must also have a comprehensive knowledge of ongoing plans and project to meet those requirements. In today’s world of scarce resources, faced with ever growing requirements, the individual must be creative, innovative and flexible in developing funding mechanisms to meet strategic day-to-day funding requirements of large and complex systems within the ICT environment. The individual must also be able to exercise strong judgement in advising the Fund Managers, the branch and Section Chiefs and the Financial Controller, working with varied national representatives, setting priorities, and executing requirements as available funds are constantly less than what is needed to meet outstanding needs and challenges. The incumbent must be flexible and adaptable, and prepared to take temporary assignments to other roles/functions/workloads of the branch when required. Comprehensive knowledge of financial management, public and non-public fund accounting processes and procedures, as well as have an ability to interpret laws, executive orders, directives and financial regulations and to formulate policies and implement rules and procedures on matters of budget, finance and procurement. b. Professional Contacts The incumbent functions as the point of contact (POC) in SHAPE FINAC for the NCIB and the alternate POC for the other budget managed by the SHAPE and Programmes Budgets Section in day-to-day management of resource allocations and prioritization of requirements. Primary contacts are with the fund managers, lifecycle managers and NCIA personnel involved in the management of NCIB (typically OF-4/A-4 level). The individual engages in routine and frequent professional contacts with staff-level personnel from the subordinate HQs, Programmes, NATO HQ, and other NATO agencies c. Contribution To Objective: The incumbent contributes directly to the objectives of the organisation by ensuring that resources are allocated in the most effective manner possible, exercising professional expertise and judgement with respect to fulfilling NATO’s ICT mission. The achievement of this mission is critical to the ability of the NATO Commanders at all levels to exercise effective command and control of NATO assets. The decision made by the individual and her/his ability to convince NATO authorities to fund critical requirements affect the realization of command and control objectives at all levels of NATO command. d. Supervisory Responsibilities There are no reporting responsibilities. REMARKS: Duration of contract: Serving staff members will be offered a contract according to the NATO Civilian Personnel Regulations (NCPR). Newly recruited staff will be offered a definite duration contract of three years normally followed by an indefinite duration contract. The salary will be the basic entry-level monthly salary defined by the NATO Grade of the post, which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20%25 for pension and medical insurance contributions. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement, and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations. Building integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency, and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment in another post of a similar nature, which might become vacant in the near future, albeit at the same or lower grade, provided they meet the necessary requirements. We believe that all people are capable of great things. Because of this, we encourage you to apply even if you do not meet all of the criteria listed within this job description. HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE: Applications are to be submitted using NATO Talent Acquisition Platform (NTAP) (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en). Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted. More information to be found on these links: 6 Tips for Applying to NATO Application Process Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications. Appointment is subject to obtaining a NS security clearance and a medical certificate. Remarks: a) Only nationals from the 32 NATO member states can apply for vacancies at SHAPE. b) Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application. c) Qualified redundant staff of the same grade interested in this post should inform this office, via their HR/Personnel Office by not later than vacancy’s closing date. d) NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

Responsibilities

The incumbent is responsible for the planning, execution, and oversight of the NATO Centralised Information, Communication & Technology (NCIB) budget. They provide financial advice to command groups, coordinate budgetary activities, and represent the directorate in various NATO boards and committees.