About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers’ needs by utilizing the latest information systems and advanced technologies.
Summary
The General Affairs Analyst (ATL) is responsible for managing a range of administrative and operational tasks to ensure smooth and efficient office operations across multiple locations. This role involves handling invoices, purchase requests, credit card reconciliations, facility maintenance, and inventory management, while maintaining clear communication with team leads and office managers.
Compensation
$48,000 - $53,000 Per Year (Subject to Compensation Study Upon Candidate Selection)
Responsibilities
- Invoice Management
- Collect invoices
- Verify invoice details (e.g., amounts, billing periods, account numbers) for accuracy and consistency with previous statements or contracts
- Gather invoices related to completed purchase requests, ensuring alignment with approved POs and delivered goods/services
- Review invoices for accuracy, including vendor details, pricing, and payment terms
- Submit invoices for necessary approvals and coordinate with accounts payable for timely payments
- Address discrepancies or missing documentation to prevent processing delays
- Maintain organized records of invoices, approvals, and payment confirmations for AP review and audits
- Provide regular updates to key individuals on invoice and payment statuses
- Purchasing
- Prepare PRs for required items, ensuring accuracy in quantities, costs, vendors, and delivery dates
- Obtain approvals from designated approvers before placing orders
- Keep thorough records of all purchase orders and related correspondence
- Communicate with office managers and team leads at port offices to anticipate needs and address supply shortages or special requests
- Facility Management
- Coordinate the repair of damaged or broken equipment, furniture, or facilities
- Ensure office areas remain clean, safe, and operational at all times
- Schedule and oversee preventive maintenance tasks for HVAC, electrical systems, and other critical infrastructure
- Address urgent facility repair needs, including issues with lighting, heating, cooling, plumbing, and electrical systems
- Monitor repair services to ensure they meet company standards and complete work orders promptly
- Communicate repair statuses and estimated completion times to key stakeholders
- Oversee vendor performance and resolve discrepancies or service issue
- Maintain accurate records of maintenance activities, including work orders, repair logs, and service provider contracts
- Inventory & Gift Management
- Purchase and manage business gifts for the executive team, ensuring items are ordered, stocked, and distributed as needed
- Other duties as assigned
Benefits of Working at Hyundai GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short-Term & Long-Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
- Benefits may vary by location. All benefits pursuant to Company policy
Skills
- Excellent communication and collaboration abilities Required
- Strong organizational and multitasking skills Required
- Attention to detail and accuracy in financial and administrative tasks Required
- Proficiency in Microsoft Office Suite, especially Excel and OneDrive Required
- Experience in accounts payable, procurement, or facility management Preferred
Education & Experience
- High School Diploma/G.E.D Required
- Associate’s Degree Preferred
- One (1) - Two (2) years of related work experience in General Affairs or Business Required
- Two (2) - Five (5) years of related work experience in General Affairs or Business Preferred
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Repetitive use of hand/grasping product, writing, and typing
- Operation heavy machinery (i.e. scissor lift and forklifts)
- Seldomly lift and carry up to 25 lbs.
- Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
- The position is based in our Duluth, GA office
- Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change
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