Analyst, Office Coordinator at ICONIQ CAPITAL LLC

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

40.86

Posted On

09 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Hospitality, Facilities Management, Multitasking, Communication, Customer Service, Confidentiality, Microsoft Office Suite, Zoom Rooms, Monday.com, Salesforce

Industry

Investment Management

Description

We’re seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. You’ll be the first point of contact in our San Francisco office, ensuring everything runs smoothly—from greeting visitors to maintaining spaces that reflect our standards of excellence. What You’ll Do Open and close the office daily, ensuring a ready and professional environment. Greet and direct guests while delivering a warm, high-touch experience. Maintain and prepare conference rooms including AV setup and support. Keep kitchen, meeting, and communal areas stocked, clean, and organized. Handle incoming calls, mail, deliveries, and office supply orders. Support the Facilities team in onboarding new hires and managing vendors. Assist with office improvements and address issues proactively. Collaborate cross-functionally to deliver a seamless office experience. Ideal Candidate Background 1+ years of experience in office coordination, hospitality, or facilities roles within professional settings. Organized, responsive, and proactive with strong multitasking skills. Skilled communicator with a customer-first mindset. Comfortable working independently and maintaining confidentiality. Proficiency in Microsoft Office Suite; experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus. What We Offer Comprehensive Medical, Dental, and Vision Insurance. Life and disability insurance plus wellness, fertility, and mental health benefits. 401(k) with matching contributions. Commuter benefits and wellness stipends. Tuition reimbursement and ongoing professional development support. Smart-casual dress code and a vibrant, collaborative workplace. Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy. Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $33.65 to $40.86 an hour, overtime eligible; $70,000 - $85,000 annualized, based on a standard 40-hour workweek for 52 weeks. About ICONIQ ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. Equal Employment Opportunity Statement: We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.

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Responsibilities

The role involves being the first point of contact in the San Francisco office, responsible for opening/closing the office, greeting guests, and maintaining a professional environment. Key duties include managing conference rooms, keeping communal areas clean, handling calls/mail/deliveries, ordering supplies, and supporting the Facilities team.