Analyst, Program Delivery Controls at MX Career Site

, , Canada -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

127484.0

Posted On

02 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Program Controls, Scheduling, Cost Control, Risk Management, Document Control, Change Management, Quality Management, Data Analysis, Budgeting, Reporting, Variance Analysis, KPI Tracking, Stakeholder Management, Project Governance, Resource Loading, Forecasting

Industry

Urban Transit Services

Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario. At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team. This role is an in‑office position based at our 10 Bay Street location. Our team is highly collaborative, and much of our work benefits from in‑person co‑creation, relationship‑building, and hands‑on partnership with leaders across the organization. Our Capital Projects Group workforce is made up of driven and dedicated professionals who care deeply about working together to deliver infrastructure and make a positive impact in our communities. Join us as we build a knowledgeable and collaborative team that courageously changes how transit projects will be delivered. As a Program Delivery Controls Analyst, you will be reporting to the team lead by the Senior Manager, Program Delivery Controls and Performance supporting various Program Control functions, including oversight and assurance for the CPG Rapid Transit (RT) Portfolio (Subways and LRTs) . The role will provide day-to-day program controls support by gathering, reviewing and collating data for the program controls function/team including scheduling, cost control and budgets, risk, document control, change management, quality and reporting. Working with other members of the Program Controls Team and the Project Delivery Teams (PDTs) within Rapid Transit collaboratively, you will be responsible to develop and validate data and its accuracy; and be the first line of defense ensuring completeness and accuracy. What will I be doing? As a Program Delivery Controls Analyst, the position will have opportunities to work in various functions within the RT Program Delivery Controls team. This position will coordinate, contribute and assist in: * The development of processes and procedures for program controls governance and assurance across the RT program including, scheduling, cost, risk, quality and change management, * Activities within matrixed organizations or with multiple work groups for project controls deliverables regularly. * Prepare, and maintain monthly program control analytical reports such as cost & budget reports, forecasts, work burndown curves, project metrics dashboards, presentations, etc. * Coordinate monthly program controls review and checkpoint meetings, collect and validate project data, develop variance explanations with project teams, and document narratives * Activities from one or multiple program control disciplines can be assigned to program control needs. * Specific duties within each of RT program control groups are listed below. As this is a cross functional role, the position will have the opportunity to work with and support each of the following controls disciplines with the following scope: Program Scheduling * Supporting the development of program schedule details, updates, interfaces, and monitoring schedule progress, applicable metrics and assisting in schedule forecasts * Preparing analysis reports for updates at the program level. * Interfacing with Program Controls team and PDTs to compile schedule reporting details and status updates including, development of monthly schedule performance and analysis reports * Reviewing resource loading details and validating with the project team to ensure accuracy. * Developing and maintaining procedures and process for CPG Program Scheduling governance. Program Cost: * Contributing to the development of processes and procedures for project controls governance across the RT program related to cost management and oversight * Compiling cost data and preparing program summary reports . * Preparing costs review details, forecasts, EV, EAC, ETC reviews and required validation analysis * Maintaining and updating applicable databases and provide admiration to overall database day to day operation. Program Risk * Supporting the Risk team with preparation of regular risk status reports. * Supporting risk data system import/ export review and assurance and provide the required notification to the risk team and project team members. * Coordinating the production of metrics for project risk management and performing regular data analysis with associated tracking & reporting. * Supporting quantitative and qualitative analysis of risks within operational programs in order to identify high priority risks. Quality Management & Document Management * Tracking and monitoring day-to-day document control activities for the Program Delivery Team to organize and align information with established policies, procedures, and project requirements, and to ensure that project information is accurate, controlled, transmitted, and archived for optimal tracking and retrieval * Performing routine data quality controls, and catalogues and indexes information for easy retrieval * Developing and maintaining procedures and processes for program governance across RT * Participating in the development of program-level reports and key performance indicators * Managing documents submissions and records management within the Program Delivery Team * Coordinating requirements for both internal and Office of the Auditor General audits * Maintain collaborative relationships with project controls function/team including estimating, scheduling, cost control, risk management, document control, change management, quality management, reporting, subject matter experts and/or project delivery teams. * Adapt to various working environments with multiple stakeholders with positive communication, * Adheres to quality standards as established by the business; identifies issues and proactively recommends process improvements to reporting manager * Supports development and implementation of project controls continual improvement actions/initiatives * Provide data analysis with quality, and contribute to the successful achievement of KPIs * Identifies potential efficiencies and cost savings and informs reporting manager * Supports Team success, by sharing knowledge and experience, thinking forward and serving with passion * Building and maintaining mutually beneficial and effective working relationships Customer/Stakeholder * Maintain collaborative relationships with project controls function/team including estimating, scheduling, cost control, risk management, document control, change management, quality management, reporting, subject matter experts and/or project delivery teams. * Adapt to various working environments with multiple stakeholders with positive communication. Operational Excellence * Adheres to quality standards as established by the business; identifies issues and proactively recommends process improvements to reporting manager * Supports development and implementation of project controls continual improvement actions/initiatives * Provide data analysis with quality, and contribute to the successful achievement of KPIs Financial Stewardship * Identifies potential efficiencies and cost savings and informs reporting manager People Leadership * Supports Team success, by sharing knowledge and experience, thinking forward and serving with passion * Building and maintaining mutually beneficial and effective working relationships What Skills and Qualifications Do I Need? * Demonstrated experience in various fields (engineering, procurement, construction, finance, operation, maintenance, etc.) of project/business/technical setting. * Degree in a related field (Engineering, Technology, Science, Project Management, Business, Finance) * Experience in a project control or project management work environment, with EPC (Engineering, Procurement, and Construction) & EPCM (Engineering, Procurement, Construction, & Management) is an asset * EPCM-type projects are considered an asset but not required or any type of infrastructure or transit-related experience deemed equivalent * PMP considered an asset Don’t Meet Every Requirement? If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team. We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations. Accommodation: We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email hr.recruitment@metrolinx.com [hr.recruitment@metrolinx.com]. Application Process: All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy [https://metrolinx.sharepoint.com/sites/MyLinx-CorporateServices/Manuals/Forms/AllItems.aspx?id=%2Fsites%2FMyLinx%2DCorporateServices%2FManuals%2FHR%20Policies%20by%20name%2FHR%2D0202%2D17%20Internal%20Career%20Mobility%20Policy%2Epdf&parent=%2Fsites%2FMyLinx%2DCorporateServices%2FManuals%2FHR%20Policies%20by%20name] before submitting your application. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER. #LI-MM3

Responsibilities

Provide day-to-day program controls support for the Rapid Transit portfolio, focusing on data gathering and validation for scheduling, cost, and risk. Develop analytical reports, maintain governance procedures, and coordinate checkpoint meetings with project delivery teams.